{"id":"acct-approval-needed-yes-no","audience":"accounting","category":"finance-work","track":"finance","technique":"examples","level":"beginner","title":"Apply a spending policy to five items with the exact label","free":false,"task":"You're helping AP triage five expense items against the approval policy. Write a prompt for exactly 5 numbered lines formatted \"1. Approval needed - reason\" or \"1. No approval - reason\", using exactly those two labels. Each reason names the policy rule letter or says no rule applies, in under 15 words. Gifts are measured per recipient. Plain text, no intro, under 85 words in total.","materialLabel":"Approval policy and five items (attached to your prompt automatically)","material":"EXPENSE APPROVAL POLICY - controller approval is required for:\nRule A: any single item over $1,000.\nRule B: any gift over $100 per recipient.\nRule C: any expense for a government official or employee, of any amount.\nRule D: alcohol purchased for use at a company event.\nEverything else is approved by the budget owner.\n\nITEMS SUBMITTED THIS WEEK\n1. Gift basket for the three-person client team at Fenwick Dental, $120 total, delivered to the office.\n2. Team lunch for 10 staff after the quarter-end push, $300, no alcohol.\n3. Annual conference ticket for Dana, $1,200.\n4. Coffee and pastries, $18, for a city building inspector who visited the warehouse.\n5. Project management software add-on, $950, annual.\n\nSubmitter notes: \"Items 1 and 3 should be fine; they're both normal client and training spend.\"","rules":[{"type":"plainText"},{"type":"numberedItems","count":5},{"type":"maxWords","max":85}],"promptHints":[{"label":"Shows the line format","patterns":["1\\. (approval needed|no approval)","numbered"]},{"label":"Restricts the labels","patterns":["approval needed.*no approval"]},{"label":"Asks for rule letters","patterns":["rule"]},{"label":"Says per recipient","patterns":["per recipient","divide"]},{"label":"Caps length","patterns":["\\d+\\s*words","under"]}],"mistakes":[{"title":"Not dividing the gift","why":"The AI sees $120 over $100 and says approval needed.","fix":"Add: \"Gifts are measured per recipient; divide by the number of recipients.\"","checks":["r0"]},{"title":"Missing the any-amount rule","why":"The AI says an $18 coffee needs no approval.","fix":"Say: \"Check every rule, including those that apply at any amount.\"","checks":["r1"]},{"title":"Free-form labels","why":"The AI writes 'Probably fine' or 'Maybe'.","fix":"Say: 'Label is exactly \"Approval needed\" or \"No approval\".'","checks":["r2"]},{"title":"Wrong format","why":"The AI writes a table with bold and an intro.","fix":"Say: \"Exactly 5 numbered lines starting with 1.\"","checks":["numberedItems","plainText","maxWords"]}],"hint":"Each item must be matched to a rule, and one rule is measured per person. Give the exact two labels.","rubricLabels":["Item 1 is No approval because $120 across three recipients is $40 each, under the Rule B limit","Items 3 and 4 are Approval needed (Rule A, over $1,000; Rule C, government employee) and items 2 and 5 are No approval","Each line starts with its number and exactly \"Approval needed\" or \"No approval\" and names a rule letter or says no rule applies"]}