{"id":"acct-asset-register-count-lines","audience":"accounting","category":"finance-work","track":"finance","technique":"grounding","level":"intermediate","title":"Reconcile a physical asset count to the register when the counts match","free":false,"task":"You're reconciling the fixed asset register to a physical count. Write a prompt for plain text with lines starting \"Register count:\", \"Found:\", \"Not found:\", \"Not on register:\" and \"Note:\". Each line gives the number and the specific items with values. The Note says in one sentence if the counts agree but the items do not. Don't guess where a missing item went. Under 80 words. No bullets or numbering. Say \"not found\"; never use the words missing, lost or stolen.","materialLabel":"Asset count results (attached to your prompt automatically)","material":"FIXED ASSET COUNT - Nov 2026, Maple Row Hardware office and stockroom\n\nRegister: 12 items (FA-1 to FA-12).\nCounted and matched to a tag: 11 items (all except FA-9).\nFA-9: Laptop, cost $2,400, not found at its listed location (stockroom desk).\nFound during the count with no register entry: 1 label printer, serial XJ-31, estimated cost $450 (no tag).\n\nPhysical count total: 12 items (11 matched + 1 printer without tag).\n\nNotes: a staff member thinks FA-9 'was probably taken home by the old manager'. No one has asked. The count is one step in the review; follow-up is for the controller.","rules":[{"type":"plainText"},{"type":"maxWords","max":80},{"type":"maxBullets","max":0}],"promptHints":[{"label":"Names the five lines","patterns":["register count","found:","not found","not on register","note:"]},{"label":"Names the items","patterns":["fa-9","xj-31"]},{"label":"Notes the matching counts","patterns":["counts agree","items differ"]},{"label":"Bans guesses","patterns":["(do not|don'?t).*(guess|manager)"]},{"label":"Caps length","patterns":["\\d+\\s*words","plain"]}],"mistakes":[{"title":"Concluding nothing is wrong","why":"The AI sees 12 and 12 and says the register agrees.","fix":"Add: \"Note: the counts agree but the items do not.\"","checks":["r2"]},{"title":"Guessing where the laptop went","why":"The AI repeats that it may have been taken home.","fix":"Add: \"Do not guess where the laptop went.\"","checks":["r2"]},{"title":"Missing items and values","why":"The AI says 'one item missing and one extra'.","fix":"Say: \"Name the specific items with values.\"","checks":["r1"]},{"title":"Markdown extras","why":"The AI adds bold labels, headings and a closing note.","fix":"Say: \"Plain text, no bold. Output only the lines asked for.\"","checks":["plainText","maxBullets","r0"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting and runs past word limits.","fix":"Ask for fewer words than the real cap and keep each line short.","checks":["maxWords"]}],"hint":"Matching totals can hide a missing item and an extra one. Ask for both lists, the note and no guessing.","rubricLabels":["The line starting \"Register count:\" shows 12 and the line starting \"Found:\" shows 11 matched items","The lines starting \"Not found:\" and \"Not on register:\" show FA-9 laptop $2,400 and the label printer serial XJ-31 about $450 and uses the phrase 'not found' without the words missing, lost or stolen","The line starting \"Note:\" says the counts agree (12 and 12) but the items differ, and the output never says where the laptop went"]}