{"id":"acct-expense-policy-faq-employees","audience":"accounting","category":"finance-work","track":"finance","technique":"grounding","level":"beginner","title":"Answer four employee questions from the current expense policy","free":false,"task":"You maintain the expense policy and get the same questions. Write a prompt for exactly four plain-text lines labeled \"A1:\" to \"A4:\", answering the four questions using only the current policy section (rev. Oct 2026). Each answer is under 20 words and includes the specific number. Don't use anything from the superseded 2025 section. No intro. Under 80 words. No bullets or numbering.","materialLabel":"Expense policy (current and superseded) and four questions (attached to your prompt automatically)","material":"EXPENSE POLICY - Company handbook\n\nCURRENT (rev. Oct 2026)\n- Receipts are required for any single expense over $50.\n- Business mileage is reimbursed at $0.60 per mile.\n- Hotel rooms are capped at $220 per night.\n- Expense reports must be submitted within 30 days of the expense.\n\nSUPERSEDED (2025 version, kept for reference)\n- Receipts required over $75.\n- Mileage $0.58 per mile.\n- Hotel cap $200 per night.\n- Reports due within 60 days.\n\nQUESTIONS FROM STAFF\nQ1 (Ravi): At what amount do I need to attach a receipt?\nQ2 (Kim): What mileage rate do I use for my client visit?\nQ3 (Omar): What's the most I can spend per night on a hotel?\nQ4 (Dev): How long do I have to submit an expense report?\n\nNote: an older intranet page still shows the 2025 numbers.","rules":[{"type":"plainText"},{"type":"maxWords","max":80},{"type":"maxBullets","max":0}],"promptHints":[{"label":"Sets the four labels","patterns":["a1","a4"]},{"label":"Uses the current section","patterns":["current"]},{"label":"Ignores the old section","patterns":["(ignore|don'?t use).*(superseded|2025)"]},{"label":"Asks for the number","patterns":["number"]},{"label":"Caps length","patterns":["\\d+\\s*words","plain"]}],"mistakes":[{"title":"Using the 2025 numbers","why":"The AI mixes in $75 or 60 days from the old section.","fix":"Say: \"Use only the current section; ignore the superseded one.\"","checks":["r2"]},{"title":"Missing the specific number","why":"The AI answers 'there's a cap' without $220.","fix":"Add: \"Each answer includes the specific number.\"","checks":["r1"]},{"title":"No label structure","why":"The AI writes a paragraph or a bold Q&A list.","fix":"Say: 'Four lines labeled \"A1:\" through \"A4:\".'","checks":["r0"]},{"title":"Markdown extras","why":"The AI adds bold labels, headings and a closing note.","fix":"Say: \"Plain text, no bold. Output only the lines asked for.\"","checks":["plainText","maxBullets"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting and runs past word limits.","fix":"Ask for fewer words than the real cap and keep each line short.","checks":["maxWords"]}],"hint":"The policy has an old section next to the current one. Tell the AI which to use and what each answer must contain.","rubricLabels":["Has exactly four lines labeled A1: to A4: with no intro, and the line starting \"A1:\" says receipts are required over $50","The lines starting \"A2:\" and \"A3:\" give $0.60 per mile and a $220 per night hotel cap","The line starting \"A4:\" says 30 days, and no answer uses the 2025 figures ($75, $0.58, $200 or 60 days)"]}