{"id":"acct-intercompany-difference-note","audience":"accounting","category":"finance-work","track":"finance","technique":"verification","level":"advanced","title":"Explain an intercompany difference and flag what is unsupported","free":false,"task":"You're a consolidation accountant. Two entities' intercompany balances disagree. Write a prompt for a plain-text note to the controller (under 90 words) with exactly three labeled sections, each starting a new line: \"Balances:\", \"Explained:\" and \"Unexplained:\". Explained lists each timing item with its amount; Unexplained is the remainder. Don't suggest any adjusting entry or plug, and don't name a cause the notes don't support.","materialLabel":"Intercompany balances and preparer notes (attached to your prompt automatically)","material":"Intercompany reconciliation - Oct 31, 2026\n\nEntity A (US): Intercompany receivable from Entity B: $48,000\nEntity B (UK): Intercompany payable to Entity A: $41,900\n\nPreparer notes (Hana, Oct 31):\n- A's receivable includes invoice IC-0912 for $4,000 dated Oct 30. B received the invoice on Nov 2 and has not booked it yet. Copy of B's AP inbox log attached.\n- B sent a $1,500 payment to A on Oct 31 (bank confirmation attached). A's bank shows the cash arriving Nov 3 and it has not been applied.\n- There is still a gap. I think it's probably FX, around $600, but I haven't pulled the rates and B uses a different rate source than A.\n- Suggest we book a $600 FX true-up so we can close.\n\nPolicy: unexplained intercompany differences over $250 go to the controller and are not adjusted without support.","rules":[{"type":"plainText"},{"type":"maxWords","max":90}],"promptHints":[{"label":"Names the labels","patterns":["balances","explained","unexplained"]},{"label":"Shows the math","patterns":["difference","total"]},{"label":"Blocks plugs","patterns":["(don'?t|do not|no).*(plug|true.?up|adjust)"]},{"label":"Says FX is unsupported","patterns":["unsupported","fx","not supported"]},{"label":"Caps length","patterns":["\\d+\\s*words","plain"]}],"mistakes":[{"title":"Booking the FX true-up","why":"The AI goes along with Hana's $600 true-up so the books tie.","fix":"Add: \"Do not recommend a true-up, plug or adjusting entry.\"","checks":["r2"]},{"title":"Treating the FX guess as fact","why":"The AI lists FX as an explained item.","fix":"Say: \"The FX guess is unsupported until rates are pulled; list $600 as unexplained.\"","checks":["r2"]},{"title":"Missing the math","why":"The AI describes the items without totaling $5,500 or the $6,100 gap.","fix":"Ask for \"both numbers, the difference, and the total of explained items\".","checks":["r0","r1"]},{"title":"Markdown extras","why":"The AI adds bold labels, headings and a closing note.","fix":"Say: \"Plain text, no bold. Output only the lines asked for.\"","checks":["plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting and runs past word limits.","fix":"Ask for fewer words than the real cap and keep each line short.","checks":["maxWords"]}],"hint":"The preparer proposes a plug to close. Ask for explained and unexplained sections and ban the true-up.","rubricLabels":["Has exactly the three labeled sections Balances:, Explained: and Unexplained:, and Balances shows A $48,000, B $41,900 and a difference of $6,100","Explained section lists the $4,000 invoice IC-0912 (not yet booked by B) and the $1,500 payment (not yet applied by A), totaling $5,500","Unexplained section shows $600 and says the FX cause is not supported yet, and the note does not recommend booking a $600 true-up or any plug"]}