{"id":"acct-je-descriptions-plain-csv","audience":"accounting","category":"finance-work","track":"finance","technique":"format","level":"intermediate","title":"Rewrite cryptic journal entry memos as a plain-word CSV","free":false,"task":"The practice manager reads journal entries in the monthly report and can't decode memos like \"rev Oct util accr\". Write a prompt that returns only one CSV code block: header je_id,description, then one row per entry in order, each description in double quotes, under 15 words, in plain words with the dollar amount and no account numbers or abbreviations. Watch what \"rev\" means here.","materialLabel":"Journal entry export (attached to your prompt automatically)","material":"Journal entry list - Pinecrest Dental Group, November 2026 (GL export)\n\nJE-301 | 11/01 | Dr 6150 Rent 9,500 / Cr 2100 AP 9,500 | memo: Nov rent - Oakline Props\nJE-302 | 11/03 | Dr 1400 PPD 6,000 / Cr 1000 Cash 6,000 | memo: PPD ins 12mo Nov-Oct\nJE-303 | 11/30 | Dr 6400 Ins exp 500 / Cr 1400 PPD 500 | memo: amort PPD ins 1/12\nJE-304 | 11/01 | Dr 2150 Accr liab 1,240 / Cr 6200 Util 1,240 | memo: rev Oct util accr\nJE-305 | 11/30 | Dr 6200 Util 1,310 / Cr 2150 Accr liab 1,310 | memo: accr Nov util est per Oct bill\nJE-306 | 11/30 | Dr 6510 Depr 2,100 / Cr 1590 AccDep 2,100 | memo: Nov depr - dental chairs, x-ray\n\nPrepared by: K. Osei. Reviewed: pending.","rules":[{"type":"codeBlocks","count":1},{"type":"maxCodeLines","max":7},{"type":"maxProseWords","max":15}],"promptHints":[{"label":"Asks for one CSV block","patterns":["csv","code block"]},{"label":"Gives the header","patterns":["je_id","header"]},{"label":"Bans jargon","patterns":["plain","no (account numbers|abbreviation|jargon)"]},{"label":"Explains 'rev'","patterns":["revers","rev means","not revenue"]},{"label":"Says who reads it","patterns":["practice manager","not an accountant","non.?accountant"]}],"mistakes":[{"title":"Getting a lecture instead of a file","why":"The AI explains each entry in paragraphs with headings, not a block you can paste.","fix":"Say: \"Output only one CSV code block, nothing before or after it.\"","checks":["codeBlocks","maxProseWords"]},{"title":"No header or row rules","why":"The AI invents columns like date, debit and credit, and adds blank or extra rows.","fix":"Give it: \"Header je_id,description, then exactly one row per JE in order.\"","checks":["r0","maxCodeLines"]},{"title":"Keeping the jargon","why":"The AI copies 'PPD' and 'accr' and account numbers, which the reader can't decode.","fix":"Add: \"Plain words, include the dollar amount, no account numbers or abbreviations.\"","checks":["r1"]},{"title":"Misreading 'rev'","why":"Without context, the AI may read 'rev' as revenue.","fix":"Tell it: \"Here 'rev' means reversal of last month's accrual.\"","checks":["r2"]}],"hint":"The memos are shorthand only an accountant reads. Tell the AI who the reader is, what the abbreviations mean, and the exact CSV shape to return.","rubricLabels":["The code block's first line is exactly je_id,description, followed by one row per entry from JE-301 to JE-306 in order, each description in double quotes","Descriptions use plain words with the dollar amount and contain no account numbers (like 6150 or 1400) and no abbreviations like PPD, accr, amort or depr","JE-304 is described as reversing (undoing) October's estimated utilities bill, not as revenue"]}