{"id":"acct-je-descriptions-support-lines","audience":"accounting","category":"finance-work","track":"finance","technique":"examples","level":"beginner","title":"Rewrite four vague journal entry descriptions with support","free":false,"task":"You're cleaning up journal entry descriptions before the auditors arrive. Write a prompt for exactly 4 numbered lines in plain text, one per entry. Each line follows this pattern: \"JE-#: Verb + what - $amount - period - Support: document\". Each under 25 words, and use only facts from the entry notes. No intro.","materialLabel":"Entry notes (attached to your prompt automatically)","material":"JOURNAL ENTRIES POSTED IN OCTOBER 2026 - current descriptions are all too vague\n\nJE-1045  Desc: \"Adj entry\"\nDr 6120 Utilities Expense / Cr 2150 Accrued Expenses  $1,785\nNotes: accrues unbilled Eastbrook Electric usage for Oct 15-31. Auto-reverses Nov 1. Workpaper: accrual file tab \"Utilities\".\n\nJE-1046  Desc: \"fix\"\nDr 1500 Fixed Assets / Cr 6410 Office Supplies  $2,400\nNotes: laptop for new hire Lena was expensed by mistake. Vendor invoice 5521 from Brightside Tech, dated Oct 6.\n\nJE-1047  Desc: \"reclass per John\"\nDr 2150 Accrued Expenses / Cr 6710 Professional Fees  $3,000\nNotes: reverses September's audit fee accrual because the fee was invoiced in October under invoice A-1190 from Wexler & Pratt. The invoice was booked to AP separately.\n\nJE-1048  Desc: \"true up\"\nDr 2000 Accounts Payable / Cr 6450 Postage & Shipping  $560\nNotes: removes a duplicate booking of Corbel Print invoice 8822 (the original was entered Oct 6). Approved by Priya.","rules":[{"type":"plainText"},{"type":"numberedItems","count":4},{"type":"maxWords","max":140}],"promptHints":[{"label":"Shows the line pattern","patterns":["jE-#","verb","support:","period"]},{"label":"Asks for amount and period","patterns":["amount","period","\\$"]},{"label":"Names the support","patterns":["support","invoice","workpaper"]},{"label":"Excludes names","patterns":["(don'?t|do not|no).*(name|approver)"]},{"label":"Sets count and length","patterns":["exactly 4","\\d+\\s*words","1\\."]}],"mistakes":[{"title":"Leaving out the support","why":"The AI rewrites the verb and drops the document reference.","fix":"Add: \"End each with Support: and the document from the notes.\"","checks":["r1"]},{"title":"Keeping 'per John'","why":"The AI keeps names of approvers in the description.","fix":"Add: \"Do not name the approver or requester.\"","checks":["r2"]},{"title":"Missing amounts or periods","why":"The AI says 'accrual for utilities' with no figure or dates.","fix":"Say: \"Give the exact amount and the period.\"","checks":["r0"]},{"title":"Wrong line count and extras","why":"The AI adds a header, bold and a closing note.","fix":"Say: \"Exactly 4 numbered lines. No intro or notes.\"","checks":["numberedItems","plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting and runs past word limits.","fix":"Ask for fewer words than the real cap and keep each line short.","checks":["maxWords"]}],"hint":"Auditors want each entry to say what, how much, when and where the proof is. Show the line pattern and ban names.","rubricLabels":["Has exactly 4 numbered lines in the pattern \"JE-#: verb + what - $amount - period - Support: document\", with each line's amount correct ($1,785, $2,400, $3,000, $560)","Support names are right: accrual workpaper tab \"Utilities\" for JE-1045, invoice 5521 for JE-1046, invoice A-1190 for JE-1047, and the original Corbel invoice 8822 for JE-1048","Descriptions are specific (JE-1045 accrues Eastbrook Electric Oct 15-31 usage, JE-1046 reclasses the laptop to fixed assets, JE-1047 reverses September's audit fee accrual, JE-1048 removes a duplicate) and don't mention \"John\" or \"Priya\""]}