{"id":"acct-month-end-receiving-cutoff-table","audience":"accounting","category":"finance-work","track":"finance","technique":"constraints","level":"advanced","title":"Decide which purchases belong in the October accrual","free":false,"task":"You're deciding which purchases to accrue at October 31. Write a prompt for a markdown table with columns PO, Amount, Month and Reason, one row per PO in order, where Month is exactly October or November, and Reason is under 8 words. Follow the cutoff rules in the material. After the table add one last line: \"October accrual total:\" with the sum shown. Under 140 words.","materialLabel":"Source material (attached to your prompt automatically)","material":"CUTOFF RULES (month-end accruals)\n1. Goods belong to the month in which we take ownership. For FOB shipping point, that is the ship date. For FOB destination, it is the date we receive them.\n2. Services belong to the month in which they were performed.\n3. The invoice date does not decide the month.\n\nPURCHASES NOT YET INVOICED OR RECORDED AT OCT 31\nPO 801: $4,200 of parts. FOB destination. Received Oct 29. Vendor invoice dated Nov 3.\nPO 802: $3,000 of supplies. FOB destination. Received Nov 2. Vendor invoice dated Oct 30.\nPO 803: $5,500 of equipment. FOB destination. Shipped Oct 30. Received Nov 4.\nPO 804: $2,500 of parts. FOB shipping point. Shipped Oct 28. Received Nov 2.\nPO 805: $1,800 of consulting. Services performed Oct 12 to Oct 30. Invoice dated Nov 5.\n\nNote: the AP clerk plans to accrue anything with an invoice date in October. The controller reviews the accrual list on Nov 4.","rules":[{"type":"maxWords","max":140}],"promptHints":[{"label":"Names the columns","patterns":["po","amount","month","reason"]},{"label":"States the cutoff rules","patterns":["fob","ship date","received"]},{"label":"Rejects invoice date","patterns":["invoice date","does not decide"]},{"label":"Asks for the total line","patterns":["october accrual total"]},{"label":"Caps length","patterns":["\\d+\\s*words","under \\d+"]}],"mistakes":[{"title":"Using the invoice date","why":"The AI accrues PO 802 because it was invoiced Oct 30.","fix":"Say: \"The invoice date does not decide the month.\"","checks":["r0","r1"]},{"title":"Ignoring FOB terms","why":"The AI treats PO 803 and PO 804 the same.","fix":"Add: \"FOB shipping point = ship date; FOB destination = receipt date.\"","checks":["r0"]},{"title":"Wrong total","why":"The AI adds all five or only the invoiced ones.","fix":"Add: \"Total only the October rows, shown as a sum.\"","checks":["r2"]},{"title":"Long reasons","why":"The AI writes full sentences.","fix":"Add: \"Reason under 8 words.\"","checks":["r1"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting and runs past word limits.","fix":"Ask for fewer words than the real cap and keep each part short.","checks":["maxWords"]}],"hint":"Cutoff turns on ownership, not paperwork. Give the AI the rule for each term.","rubricLabels":["The table has columns PO, Amount, Month, Reason and five rows in PO order with Month values exactly October, November, November, October, October","Reasons are under 8 words each and cite ownership or service date rather than invoice date","The last line reads exactly \"October accrual total: $4,200 + $2,500 + $1,800 = $8,500\" (sum in any order)"]}