{"id":"acct-open-po-age-action-table","audience":"accounting","category":"finance-work","track":"finance","technique":"constraints","level":"intermediate","title":"Age open purchase orders and assign an action for each","free":false,"task":"You're reviewing open purchase orders at Oct 31, 2026. Write a prompt for a markdown table with columns PO, Days open and Action, one row per PO in the listed order. Days open counts from the issue date to Oct 31. Action must be exactly Review for closure (more than 90 days open and nothing received), Confirm remaining (more than 90 days open and partly received) or Keep open (90 days or fewer). Under 90 words.","materialLabel":"Source material (attached to your prompt automatically)","material":"OPEN PURCHASE ORDERS - as of Oct 31, 2026\n\nPO | Issue date | Amount | Received to date\nP1 | Jun 15 | $12,000 | $0\nP2 | Aug 5 | $4,500 | $0\nP3 | Jul 20 | $8,000 | $3,000\nP4 | Aug 1 | $2,200 | $0\nP5 | Sep 30 | $6,400 | $0\n\nDay counts: June has 30 days, July 31, August 31, September 30, October 31.\n\nThe buyer reviews flagged POs with the department head before closing anything. The procurement lead asked for the table by Nov 4 for the budget review.\n\nNote: P4 was issued exactly 91 days before Oct 31 and P2 87 days; the buyer thinks both are \"about three months\" and should be treated the same, but the rule counts exact days.","rules":[{"type":"maxWords","max":90}],"promptHints":[{"label":"Names the columns","patterns":["po","days open","action"]},{"label":"Lists the three actions","patterns":["review for closure","confirm remaining","keep open"]},{"label":"Sets the 90-day line","patterns":["more than 90","90 days or fewer"]},{"label":"Uses exact days","patterns":["exact days","issue date"]},{"label":"Caps length","patterns":["\\d+\\s*words","under \\d+"]}],"mistakes":[{"title":"Rounding to months","why":"The AI treats P2 and P4 the same.","fix":"Say: \"The rule counts exact days; more than 90 is over.\"","checks":["r1","r2"]},{"title":"Closing a partly received PO","why":"The AI marks P3 Review for closure.","fix":"Add: \"Partly received and over 90 days = Confirm remaining.\"","checks":["r1"]},{"title":"Day-count errors","why":"The AI miscounts across months.","fix":"Add: \"Show Days open as whole days from issue date to Oct 31.\"","checks":["r0"]},{"title":"Inventing labels","why":"The AI writes Close or Follow up.","fix":"Add: \"Action must be exactly one of the three labels.\"","checks":["r2"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting and runs past word limits.","fix":"Ask for fewer words than the real cap and keep each part short.","checks":["maxWords"]}],"hint":"Define each action by age and receipts. The boundary is 90 exact days, not 'about three months'.","rubricLabels":["Days open are 138, 87, 103, 91 and 31 for P1 to P5","Actions are Review for closure, Keep open, Confirm remaining, Review for closure, Keep open for P1 to P5","Every Action is exactly one of the three labels, the table has five rows in order, and P4 (91 days) is treated differently from P2 (87 days)"]}