{"id":"acct-policy-exceptions-log-audit-summary","audience":"accounting","category":"finance-work","track":"finance","technique":"audience","level":"advanced","title":"Summarize a policy exceptions log for the audit committee chair","free":false,"task":"You're summarizing Q3 expense policy exceptions for the audit committee chair. Write a prompt for plain text with lines starting \"Total exceptions:\", \"Self-approved:\", \"Over $5,000 without CFO:\" and \"Follow-up:\". Policy: exceptions over $5,000 need CFO approval. Show counts and dollar totals with the math. State facts as flags for review, not conclusions about anyone's conduct. The Follow-up line lists exception IDs only. Under 110 words.","materialLabel":"Source material (attached to your prompt automatically)","material":"POLICY EXCEPTIONS LOG - Q3 2026 (expense policy)\n\nID | Amount | Requester | Approver\nE1 | $1,200 | Kim | Kim\nE2 | $6,500 | Omar | Priya (department manager)\nE3 | $800 | Lena | Priya (department manager)\nE4 | $7,200 | Priya | Priya\nE5 | $5,000 | Ravi | Mei (CFO)\nE6 | $9,000 | Omar | Mei (CFO)\n\nPolicy text: exceptions over $5,000 require the CFO's approval. An amount of exactly $5,000 does not need CFO approval. Approving your own exception is not allowed under the delegation of authority.\n\nNote from the Controller: \"Kim's exception E1 was a manager-level approval in the old system, where Kim was the department manager. The role change took effect Aug 15 and the approver field may not reflect it. I have not confirmed this.\"\n\nThe audit committee chair meets with the CFO on Nov 18 and wants a plain list of what looks different from policy.","rules":[{"type":"plainText"},{"type":"maxWords","max":110}],"promptHints":[{"label":"Names the four lines","patterns":["total exceptions","self-approved","over \\$5,000","follow-up"]},{"label":"States the CFO threshold","patterns":["5,000","cfo"]},{"label":"Frames as flags","patterns":["flag","not conclusions"]},{"label":"Asks for the math","patterns":["show","math","\\+"]},{"label":"Caps length","patterns":["\\d+\\s*words","under \\d+"]}],"mistakes":[{"title":"Counting the $5,000 item","why":"The AI flags E5 as over $5,000.","fix":"Say: \"Exactly $5,000 does not need CFO approval.\"","checks":["r1"]},{"title":"Accepting the Controller's explanation","why":"The AI drops E1 from the self-approved count.","fix":"Add: \"The role-change explanation is unconfirmed; keep E1 flagged.\"","checks":["r1","r2"]},{"title":"Accusing language","why":"The AI calls the exceptions violations.","fix":"Add: \"Flags for review, not conclusions about conduct.\"","checks":["r2"]},{"title":"Wrong follow-up list","why":"The AI adds explanations to the Follow-up line.","fix":"Add: \"Follow-up: IDs only.\"","checks":["r0","r2"]},{"title":"Markdown extras","why":"The AI adds bold labels, headings and a closing note.","fix":"Say: \"Plain text, no bold. Output only the lines asked for.\"","checks":["plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting and runs past word limits.","fix":"Ask for fewer words than the real cap and keep each part short.","checks":["maxWords"]}],"hint":"A log summary is counting plus restraint. Define the thresholds and ask for facts framed as flags.","rubricLabels":["Total exceptions shows 6 and $29,700 ($1,200 + $6,500 + $800 + $7,200 + $5,000 + $9,000)","Self-approved shows 2 (E1 and E4) totaling $8,400, and Over $5,000 without CFO shows 2 (E2 and E4) totaling $13,700; E5 at exactly $5,000 is not counted","The Follow-up line lists E1, E2 and E4 only, as IDs with no explanations, and no line says anyone acted improperly or with intent"]}