{"id":"acct-recurring-vs-onetime-labels","audience":"small-business","category":"finance-work","track":"finance","technique":"examples","level":"beginner","title":"Label six expense lines Recurring, One-time or Unclear from the notes","free":false,"task":"You're helping a small business owner understand which costs repeat. Write a prompt for exactly 6 numbered lines, one per expense, formatted \"1. Label - reason\", where Label is exactly Recurring, One-time or Unclear. Use Unclear when the notes don't say whether more billing will follow. Each reason is under 12 words and quotes the note. Plain text, no intro.","materialLabel":"Six expense lines with billing notes (attached to your prompt automatically)","material":"OCTOBER EXPENSES AND BILLING NOTES - Maple Row Hardware\n\n1. Point-of-sale software, $490 - monthly subscription under a 12-month contract.\n2. Move of the stockroom shelving, $6,200 - single invoice, work finished, no further billing expected.\n3. Cleaning service, $410 - billed on the 30th of every month under the cleaning agreement.\n4. Legal review of a lease, $2,500 - single invoice; the lawyer said more work may follow, nothing agreed.\n5. New register installed, $1,800 - single invoice for equipment and installation; completed.\n6. Website hosting, $240 - invoice says 'annual renewal'; renews each year until canceled.\n\nDefinitions: Recurring means the notes show repeating billing under a contract or agreement. One-time means the notes show a single invoice with no further billing expected. Unclear means the notes don't say.","rules":[{"type":"plainText"},{"type":"numberedItems","count":6}],"promptHints":[{"label":"Shows the line format","patterns":["1\\. recurring","numbered","format"]},{"label":"Restricts the labels","patterns":["recurring.*one-time.*unclear"]},{"label":"Defines Unclear","patterns":["unclear.*notes don'?t say","don'?t say"]},{"label":"Asks for a reason","patterns":["reason"]},{"label":"Sets the count","patterns":["exactly 6"]}],"mistakes":[{"title":"Labeling the lease review One-time","why":"The AI picks One-time because it was a single invoice.","fix":"Add: \"Use Unclear when the notes don't say whether more billing will follow.\"","checks":["r1"]},{"title":"Free-form labels","why":"The AI writes 'Annual' or 'Likely recurring'.","fix":"Say: \"Label exactly Recurring, One-time or Unclear.\"","checks":["r0"]},{"title":"Missing the quote","why":"The AI gives generic reasons.","fix":"Add: \"Reason under 12 words, from the notes.\"","checks":["r2"]},{"title":"Wrong format","why":"The AI writes a table with bold labels.","fix":"Say: \"Exactly 6 numbered lines starting with 1.\"","checks":["numberedItems","plainText"]}],"hint":"Recurring, one-time and unclear are decided by what the notes say. Define all three labels.","rubricLabels":["Has exactly 6 numbered lines and each label is exactly Recurring, One-time or Unclear","Lines 1, 3 and 6 are Recurring, lines 2 and 5 are One-time, and line 4 is Unclear (more work may follow, nothing agreed)","Every reason is short and quotes or paraphrases the note, and line 4 isn't labeled One-time"]}