{"id":"acct-subscription-audit-table","audience":"accounting","category":"finance-work","track":"finance","technique":"format","level":"intermediate","title":"Audit software subscriptions for overlap and non-use","free":false,"task":"You're reviewing recurring software charges. Write a prompt for a markdown table with columns Tool | Monthly | Annual | Flag, one row per tool, then a line starting \"Annual total:\" and a line starting \"Flagged annual total:\" with the addition for each. Flag is Overlap if another tool does the same job, Unused if the last login was over 90 days ago, otherwise OK. Flags are for review, not a recommendation to cancel. Under 130 words.","materialLabel":"Subscription list and usage notes (attached to your prompt automatically)","material":"SOFTWARE SUBSCRIPTIONS - monthly charges, Nov 2026\n\nTool | Purpose | Monthly | Last login (days ago)\nTaskly | Project management | $120 | 1\nBoardwalk | Project management | $80 | 3\nPixelcraft | Design | $45 | 141\nMailmint | Email marketing | $200 | 2\nDocuVault | File storage | $60 | 5\nChatHub | Team messaging | $90 | 1\n\nNotes: Taskly has 12 active users, Boardwalk has 3. Pixelcraft's last login was Jun 18 by a designer who left in July. Mailmint is billed annually but is shown here as a monthly equivalent. DocuVault holds the archived client files.\nNobody has decided anything about these tools yet.","rules":[{"type":"maxWords","max":130}],"promptHints":[{"label":"Names the columns","patterns":["tool.*monthly.*annual","columns"]},{"label":"Gives the flag rule","patterns":["overlap","unused","90 days"]},{"label":"Asks for two total lines","patterns":["annual total","flagged annual"]},{"label":"Bans cancel advice","patterns":["(do not|don'?t).*(cancel|recommend)"]},{"label":"Caps length","patterns":["\\d+\\s*words","nothing else"]}],"mistakes":[{"title":"Flagging only one overlapping tool","why":"The AI flags Boardwalk (fewer users) and marks Taskly OK.","fix":"Say: \"Flag both tools that share a purpose as Overlap.\"","checks":["r1"]},{"title":"Recommending cancellation","why":"The AI says to cancel Pixelcraft and Boardwalk.","fix":"Add: \"Flags are for review. Do not recommend canceling anything.\"","checks":["r2"]},{"title":"Annual math errors","why":"The AI mis-multiplies or adds the wrong tools in the flagged total.","fix":"Say: \"Annual = monthly x 12; flagged total adds only Overlap and Unused tools.\"","checks":["r0","r2"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting and runs past word limits.","fix":"Ask for fewer words than the real cap and keep each line short.","checks":["maxWords"]}],"hint":"A flag is not a decision. Define each flag and ask for both totals with the additions.","rubricLabels":["Table has the columns Tool | Monthly | Annual | Flag with six rows, and Annual is monthly x 12 ($1,440, $960, $540, $2,400, $720, $1,080)","Flags: Taskly and Boardwalk are Overlap (same purpose), Pixelcraft is Unused (141 days), and Mailmint, DocuVault and ChatHub are OK","Annual total line shows $7,140 and Flagged annual total shows $1,440 + $960 + $540 = $2,940, and nothing recommends canceling a tool"]}