{"id":"agent-office-meeting-notes-to-tasks","audience":"office","category":"agents","track":"agents","technique":"grounding","title":"Brief an assistant to turn meeting notes into owned tasks","free":false,"task":"You want an AI assistant to turn meeting notes into tasks in your team tracker. Write its brief: create a task only when the notes name an owner, use the due date from the notes or \"no date\" (never invent one), put all unowned items into one ASK_HUMAN line, and never email anyone. Output exactly 5 numbered plain-text lines: the create_task lines in note order, the ASK_HUMAN line, then DONE.","materialLabel":"Meeting notes and actions (attached to your prompt automatically)","material":"Website relaunch sync - Tue Nov 3\nAttendees: Carla (lead), Ravi, Lena, Omar\n\n- Launch moved from Nov 16 to Dec 1. Everyone OK with that.\n- Ravi to send the updated homepage copy to design by Nov 12.\n- Someone needs to book the photographer for the team photos.\n- Lena will update the FAQ page with the new shipping info.\n- Budget: Carla to get sign-off from finance by Friday (Nov 13).\n- We should probably refresh the newsletter template at some point.\n- Omar mentioned the parking garage is closing early on Thursday.\n\nNext sync: Tue Nov 10.\n\nAvailable actions:\ncreate_task(owner, task, due)\nsend_email(to, subject, body)\nASK_HUMAN(question)\nDONE(summary)","rules":[{"type":"numberedItems","count":5},{"type":"plainText"}],"promptHints":[{"label":"Requires a named owner","patterns":["owner","named","assigned"]},{"label":"Rules out made-up data","patterns":["don'?t (invent|guess|make up)","never (invent|guess|make up)","only (use )?(facts|info|data|what)","not in the","no guess"]},{"label":"Collects unowned items","patterns":["unowned","no owner","ask_human"]},{"label":"Forbids emailing","patterns":["email","send"]},{"label":"Shows the action-log format","patterns":["action:","action log","numbered","\\b1\\.","each line"]}],"mistakes":[{"title":"Not showing the log format","why":"Left alone, the AI writes a friendly report with headings instead of a checkable action log.","fix":"Show it literally: \"Format every line like 1. ACTION: tool(args), then ASK_HUMAN: and DONE: lines. Plain text.\"","checks":["numberedItems","plainText"]},{"title":"Allowing invented dates","why":"The AI gives every task a due date, even ones the notes don't have.","fix":"Add: \"Use the due date from the notes, or 'no date'. Never invent one.\"","checks":["r0"]},{"title":"Letting it assign owners","why":"The AI hands unowned items to whoever seems likely, like Omar for the photographer.","fix":"Add: \"Only create tasks with a named owner. Put the rest in one ASK_HUMAN line.\"","checks":["r1"]},{"title":"Letting it email people","why":"Given send_email, the AI emails each owner their task.","fix":"Add: \"Never send email. End with DONE.\"","checks":["r2"]}],"hint":"Notes are full of \"someone should\". Tell the assistant what counts as a real task, where dates come from, and what to do with the rest.","rubricLabels":["Creates tasks for Ravi (homepage copy, due Nov 12), Lena (FAQ update, \"no date\" or no due date given) and Carla (finance sign-off, due Nov 13), and no other create_task lines","The photographer booking and the newsletter template refresh go to one ASK_HUMAN line instead of being assigned to anyone","There is no send_email line, and the last line starts with DONE"]}