{"id":"comp-annual-policy-review-checklist","audience":"compliance","category":"legal-compliance","track":"legal","level":"beginner","technique":"context","title":"Build a dated review checklist with only the steps that apply","free":false,"task":"Turn the review procedure into a checklist for this year's review of the Gifts Policy. Write exactly 6 lines, each starting \"[ ] \" and formatted \"[ ] Owner - action - due date\", in procedure order. Include only steps that apply this year. Plain text, no intro or closing line. Under 90 words.","materialLabel":"Review procedure (attached to your prompt automatically)","material":"ANNUAL POLICY REVIEW PROCEDURE: Gifts Policy v3 (Brightwell Logistics, fictional). Review year: 2026.\nStep 1. Policy owner lists issues and open questions. Owner: Priya Nair. Due Nov 20.\nStep 2. Compare the policy to current external guidance supplied by Legal Ops. Owner: Kim Alvarez. Due Nov 25.\nStep 3. Update translated versions. Not applicable: the policy is English only.\nStep 4. Draft changes. Owner: Priya Nair. Due Dec 4.\nStep 5. Legal review of the draft. Owner: Kim Alvarez. Due Dec 11.\nStep 6. CCO approval. Owner: Rosa Delgado. Due Dec 18.\nStep 7. Retrain staff. Only needed if the changes are material. This year the owner reports no material changes.\nStep 8. Publish on the intranet. Owner: Cass Moreno. Due Jan 8.","rules":[{"type":"maxWords","max":100},{"type":"plainText"}],"mistakes":[{"title":"Including steps that do not apply","why":"The AI lists all eight steps.","fix":"Say: \"Only steps that apply this year.\"","checks":["r2"]},{"title":"Missing owner or date","why":"The AI drops the owner or due date.","fix":"Say: \"Format: [ ] Owner - action - due date.\"","checks":["r1"]},{"title":"Wrong layout","why":"The AI uses a table or adds an intro.","fix":"Say: \"Exactly 6 lines starting [ ] and nothing else.\"","checks":["r0"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each part instead, for example: \"each line under 15 words.\"","checks":["maxWords"]},{"title":"Markdown","why":"The AI bolds words or adds headings.","fix":"Say: \"Plain text, no bold, no headings.\"","checks":["plainText"]}],"promptHints":[{"label":"Checkbox lines","patterns":["\\[ \\]"]},{"label":"Line format","patterns":["owner - action - due date","owner","due date"]},{"label":"Only applicable steps","patterns":["only steps","apply","not applicable"]},{"label":"Exact count","patterns":["exactly 6","6 lines"]},{"label":"No extras","patterns":["no intro","nothing else","only"]}],"hint":"Show the line format and say to skip steps that do not apply.","mission":"Create this year's policy review checklist.","musts":["Only steps that apply","Owner and due date","Exactly six lines"],"rubricLabels":["Has exactly six lines, each starting \"[ ] \", in the order of steps 1, 2, 4, 5, 6 and 8","Each line has the owner, a short action and the due date from the procedure (for example Priya Nair, Nov 20)","Steps 3 and 7 are left out, and there is no intro or closing line"]}