{"id":"comp-policy-exception-summary-for-cco","audience":"compliance","category":"legal-compliance","track":"legal","level":"intermediate","technique":"audience","title":"Summarize a policy exception request for the CCO to decide","free":false,"task":"Write a one-page-style memo for Chief Compliance Officer Rosa Delgado summarizing the exception request. Plain text with exactly these headings on their own lines, in order: Request, Policy reference, Risk factors, Missing information, Decision needed. Under 170 words. Use only the material. Do not recommend approving or denying; the CCO decides, and the last heading says so.","materialLabel":"Request and notes (attached to your prompt automatically)","material":"EXCEPTION REQUEST EX-2026-31 (Meridian Freight, fictional)\nFrom: Leo Barros, VP Sales. Date: Nov 4.\nHe asks to skip the competitive quotes step and award a $38,400 print and signage contract for the January sales meeting to Calder Print. Reason given: the meeting is in 7 weeks and Calder \"did a great job last year.\"\n\nPurchasing Policy 5.3 (extract): purchases above $25,000 need three written quotes. Exceptions need written approval from the CCO.\n\nNotes from Procurement (Nov 5): Calder Print is owned by Leo's brother-in-law, Dev Calder. This was mentioned in passing by the buyer. The request form has no box for it. Last year's Calder contract was $12,900. The request does not say whether other printers were contacted or whether a conflict disclosure form was filed.","rules":[{"type":"maxWords","max":190},{"type":"plainText"}],"mistakes":[{"title":"Burying the relationship","why":"The AI leaves out the brother-in-law detail.","fix":"Say: \"Put the ownership link under Risk factors.\"","checks":["r1"]},{"title":"Making a recommendation","why":"The AI says the exception should be denied or approved.","fix":"Say: \"Do not recommend; the CCO decides.\"","checks":["r2"]},{"title":"Missing headings","why":"The AI writes flowing paragraphs.","fix":"Say: \"Exactly these five headings in this order.\"","checks":["r0"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each part instead, for example: \"each line under 15 words.\"","checks":["maxWords"]},{"title":"Markdown","why":"The AI bolds words or adds headings.","fix":"Say: \"Plain text, no bold, no headings.\"","checks":["plainText"]}],"promptHints":[{"label":"Five headings","patterns":["request","policy reference","risk factors","missing information","decision needed"]},{"label":"Named reader","patterns":["rosa","cco","chief compliance"]},{"label":"No recommendation","patterns":["do not recommend","not recommend","no recommendation"]},{"label":"Use only the material","patterns":["only the material","only facts"]},{"label":"Word cap","patterns":["under \\d+ words"]}],"hint":"Name the reader, list the headings and forbid a recommendation.","mission":"Brief the CCO on an exception request.","musts":["Five fixed headings","Flag the family link","No recommendation"],"rubricLabels":["Has exactly the headings Request, Policy reference, Risk factors, Missing information, Decision needed, in that order, each on its own line","States the $38,400 contract with Calder Print, Policy 5.3 (three written quotes above $25,000) and the family relationship under Risk factors","Missing information says it is not stated whether other printers were contacted or a conflict disclosure was filed, and nothing recommends approving or denying"]}