{"id":"dat-hr-quarterly-turnover-rates","audience":"hr","category":"data","technique":"context","title":"Calculate quarterly turnover by department the right way","free":false,"task":"Leadership wants Q3 turnover by department. Your company's formula: separations ÷ average headcount, where average headcount = (start + end) ÷ 2, and internal transfers are not separations. Write exactly 3 numbered lines, one per department, showing that math as a whole percent, then one unnumbered last line: Highest: [department]. Plain text, under 80 words.","materialLabel":"HRIS export (attached to your prompt automatically)","material":"Q3 HEADCOUNT AND SEPARATIONS - HRIS export\n\nDepartment | Headcount Jul 1 | Headcount Sep 30 | Separations\nWarehouse | 80 | 76 | 10\nCustomer Care | 40 | 44 | 6\nOffice & Admin | 20 | 20 | 1\n\nSeparation detail (Warehouse):\n- 6 voluntary resignations\n- 2 terminations\n- 2 internal transfers to Logistics (still employed)\n\nOther:\n- Customer Care hired 10 seasonal reps in August.\n- Exit survey response rate was 40%.\n- A manager in Warehouse said \"everyone's leaving.\" Not a number.\n- Leadership review is Thursday; numbers go on slide 4 of the people update.\n- Last quarter's turnover was calculated the same way, so it's comparable.\n- Customer Care's seasonal reps are on regular payroll and count in headcount.\n- Exit interviews are summarized separately by the HR business partner.","rules":[{"type":"numberedItems","count":3},{"type":"plainText"},{"type":"maxWords","max":80}],"mistakes":[{"title":"Not giving your formula","why":"The AI divides by starting headcount or ending headcount, whichever it picks.","fix":"Add: \"Turnover = separations ÷ ((start + end) ÷ 2).\"","checks":["r1"]},{"title":"Counting transfers","why":"The AI counts the 2 Logistics transfers as people who left.","fix":"Add: \"Internal transfers aren't separations.\"","checks":["r0","r2"]},{"title":"Not asking to see the work","why":"Leadership will ask how you got each number.","fix":"Add a line to copy: \"1. Warehouse: 8 ÷ 78 = 10%\"","checks":["numberedItems","r0"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each line: \"each line under 16 words.\"","checks":["maxWords"]},{"title":"Forgetting where it goes","why":"AI loves markdown tables and bold, which show up as clutter in a leadership deck note.","fix":"Add: \"Plain text, no bold, headings or tables.\"","checks":["plainText"]}],"promptHints":[{"label":"Gives the formula","patterns":["average headcount","start \\+ end|\\(start","÷ ?2|divided by 2"]},{"label":"Excludes transfers","patterns":["transfer"]},{"label":"Asks to show the math","patterns":["show (the |your )?(math|work)","x \\$|\\bx\\b.{0,10}=","calculation","step"]},{"label":"Sets a word limit","patterns":["\\d+\\s*words","word (limit|count)","under \\d+"]},{"label":"Asks for plain text","patterns":["plain","no bold","no markdown","no formatting","no (headings|tables)"]}],"hint":"Turnover can be calculated several ways. Give the AI your company's formula and say what doesn't count as a separation.","rubricLabels":["Warehouse counts 8 separations (the 2 transfers removed): 8 ÷ ((80 + 76) ÷ 2 = 78) = 10%","Customer Care is 6 ÷ 42 = 14% and Office & Admin is 1 ÷ 20 = 5%, using average headcount","The last line names Customer Care as highest, with no intro or commentary on why people left"]}