{"id":"dat-mgr-project-hours-burn","audience":"managers","category":"data","technique":"context","title":"Write a 3-sentence hours burn readout after a change order","free":false,"task":"Your director wants a 3-sentence readout on the Corwin project's hours. The client approved a 40-hour change order for Design yesterday, so Design's budget is now 160 hours (not in the tracker yet). Sentence 1: overall hours used ÷ budget. Sentence 2: each phase's percent used. Sentence 3: the phase closest to its budget. Whole percents, plain text, under 70 words.","materialLabel":"Project hours tracker (attached to your prompt automatically)","material":"CORWIN WEBSITE PROJECT - hours tracker (as of Nov 6)\n\nPhase | Budget hours | Used hours\nDiscovery | 80 | 76\nDesign | 120 | 150\nBuild | 300 | 120\nTotal | 500 | 346\n\nTracker flags: \"DESIGN OVER BUDGET (125%)\"\n\nNotes:\n- Build starts in earnest next week; two devs join Monday.\n- Client loved the homepage concept and asked for one more round on the mobile nav.\n- Discovery wrap-up meeting was moved to Friday; expect 2-4 more hours there.\n- Hours are logged daily in Clockwise and synced to this tracker every Monday.\n- Finance asked that readouts use the approved budget, including any signed change orders.\n- Sales thinks the client \"might\" add an e-commerce phase in Q1. Nothing scoped.","rules":[{"type":"maxSentences","max":3},{"type":"plainText"},{"type":"maxWords","max":70}],"mistakes":[{"title":"Not mentioning the change order","why":"The tracker doesn't have it, so the AI reports Design 25% over.","fix":"Add: \"Design's budget is now 160 hours after a change order.\"","checks":["r0","r1"]},{"title":"Leaving the shape open","why":"The AI writes a status report with headings and risks.","fix":"Say: \"Exactly 3 sentences: overall, each phase, closest to budget.\"","checks":["maxSentences","r2"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each sentence: \"each sentence under 20 words.\"","checks":["maxWords"]},{"title":"Forgetting where it goes","why":"AI loves markdown tables and bold, which show up as clutter in your director's email.","fix":"Add: \"Plain text, no bold, headings or tables.\"","checks":["plainText"]}],"promptHints":[{"label":"Mentions the change order","patterns":["change order","160","design.{0,20}budget"]},{"label":"Says what each sentence holds","patterns":["sentence 1|first sentence","sentence 2|second","sentence 3|third"]},{"label":"Asks to show the math","patterns":["show (the |your )?(math|work)","x \\$|\\bx\\b.{0,10}=","calculation","step"]},{"label":"Sets a word limit","patterns":["\\d+\\s*words","word (limit|count)","under \\d+"]},{"label":"Asks for plain text","patterns":["plain","no bold","no markdown","no formatting","no (headings|tables)"]}],"hint":"The tracker is missing an approved change. Tell the AI and spell out what each sentence covers.","rubricLabels":["Overall is 346 ÷ 540 = 64% (using Design's new 160-hour budget), not 69%","Design is shown at 94% (150 ÷ 160), not over budget, alongside Discovery 95% and Build 40%","The third sentence names Discovery as closest to its budget"]}