{"id":"dat-np-grant-overspend-approval","audience":"nonprofit","category":"data","technique":"context","title":"Check grant budget lines and whether an overspend needs approval","free":false,"task":"Your funder lets you cover an overspend in a budget line without asking only if it's 10% or less of that line's award; anything more needs written approval. Write exactly 3 numbered lines, one per budget line, each as Line: award − spent = remaining, then one unnumbered last line saying whether Supplies needs approval, with the percent math. Plain text, under 70 words.","materialLabel":"Grant budget tracker (attached to your prompt automatically)","material":"HARTWELL FOUNDATION GRANT - Youth Garden Program\nBudget tracker as of Oct 31\n\nLine | Award | Spent\nPersonnel | $40,000 | $38,000\nSupplies | $8,000 | $9,200\nTravel | $5,000 | $1,500\n\nNotes:\n- Supplies went over because the raised beds cost more after the lumber price jump.\n- ED (Marcus) says \"we can just move travel money into supplies, it's fine.\"\n- Final report due Jan 31.\n- Program officer is Dana Wu; she prefers email.\n- Volunteers built 12 beds instead of the 10 planned.\n- Personnel covers the part-time garden coordinator (20 hrs/week).\n- Travel was for two site visits; the third was canceled when the van broke down.\n- Shared with the team in the usual folder.","rules":[{"type":"numberedItems","count":3},{"type":"plainText"},{"type":"maxWords","max":70}],"mistakes":[{"title":"Not giving the funder's rule","why":"The AI agrees with the ED that moving money is fine.","fix":"Add: \"Overspends over 10% of the line's award need written approval.\"","checks":["r1","r2"]},{"title":"Not asking to see the work","why":"Your program officer will want the math.","fix":"Add a line to copy: \"1. Personnel: $40,000 − $38,000 = $2,000\"","checks":["numberedItems","r0"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each line: \"each line under 12 words, the last under 20.\"","checks":["maxWords"]},{"title":"Forgetting where it goes","why":"AI loves markdown tables and bold, which show up as clutter in an email to your program officer.","fix":"Add: \"Plain text, no bold, headings or tables.\"","checks":["plainText"]}],"promptHints":[{"label":"Gives the funder's rule","patterns":["10\\s*%","approval"]},{"label":"Asks to show the math","patterns":["show (the |your )?(math|work)","x \\$|\\bx\\b.{0,10}=","calculation","step"]},{"label":"Asks about Supplies","patterns":["supplies","overspen"]},{"label":"Sets a word limit","patterns":["\\d+\\s*words","word (limit|count)","under \\d+"]},{"label":"Asks for plain text","patterns":["plain","no bold","no markdown","no formatting","no (headings|tables)"]}],"hint":"The ED's opinion isn't the funder's rule. Give the AI the rule and ask it to show the percent.","rubricLabels":["Remaining amounts are Personnel $2,000, Supplies −$1,200 (over) and Travel $3,500","The last line shows $1,200 ÷ $8,000 = 15% and says Supplies needs approval","Does not repeat the ED's 'it's fine' as the answer, and nothing comes before the first numbered line"]}