{"id":"dat-off-meeting-room-utilization","audience":"office","category":"data","technique":"context","title":"Measure meeting room use by check-ins, not bookings","free":false,"task":"Facilities asked how much each meeting room was really used last week. They count only checked-in hours, out of 40 available hours per room. Write exactly 4 numbered lines, one per room, each as Room: hours ÷ 40 = X%, then one unnumbered last line naming the least-used room. Plain text, under 60 words.","materialLabel":"Room booking export (attached to your prompt automatically)","material":"ROOM BOOKINGS - week of Nov 3 (from RoomDesk)\n\nRoom | Booked hours | Checked-in hours | Seats\nCedar | 30 | 22 | 8\nBirch | 36 | 34 | 4\nPine | 20 | 8 | 12\nMaple | 28 | 26 | 6\n\nRoomDesk notes:\n- Bookings with no check-in within 10 minutes are auto-released.\n- Pine's screen was broken Mon-Tue; people booked it and then moved.\n- \"Booked hours\" includes recurring holds that teams forgot to cancel.\n\nOther:\n- New coffee machine on 3 arrives Thursday.\n- Someone keeps leaving the Cedar whiteboard markers uncapped.\n- Facilities wants to know whether to turn one room into phone booths.\n- Shared with the team in the usual folder.\n- Questions go to me directly.","rules":[{"type":"numberedItems","count":4},{"type":"plainText"},{"type":"maxWords","max":60}],"mistakes":[{"title":"Using booked hours","why":"The AI divides booked hours, which include forgotten recurring holds.","fix":"Add: \"Use checked-in hours only, out of 40.\"","checks":["r0","r1"]},{"title":"Not showing the division","why":"Bare percents hide which column the AI used.","fix":"Add a line to copy: \"1. Cedar: 22 ÷ 40 = 55%\"","checks":["r0","numberedItems"]},{"title":"Getting a recommendation essay","why":"The AI writes paragraphs about phone booths and coffee machines.","fix":"Add: \"Then one line naming the least-used room. Nothing else.\"","checks":["r2"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each line: \"each line under 8 words.\"","checks":["maxWords"]},{"title":"Forgetting where it goes","why":"AI loves markdown tables and bold, which show up as clutter in a facilities ticket.","fix":"Add: \"Plain text, no bold, headings or tables.\"","checks":["plainText"]}],"promptHints":[{"label":"Says which hours count","patterns":["check(ed)?-?in","not booked"]},{"label":"Gives the available hours","patterns":["40"]},{"label":"Asks to show the math","patterns":["show (the |your )?(math|work)","x \\$|\\bx\\b.{0,10}=","calculation","step"]},{"label":"Sets a word limit","patterns":["\\d+\\s*words","word (limit|count)","under \\d+"]},{"label":"Asks for plain text","patterns":["plain","no bold","no markdown","no formatting","no (headings|tables)"]}],"hint":"The export has two hours columns. Tell the AI which one facilities counts and out of how many hours.","rubricLabels":["Uses checked-in hours, not booked hours: Cedar 22 ÷ 40 = 55% and Pine 8 ÷ 40 = 20%","Birch is 34 ÷ 40 = 85% and Maple is 26 ÷ 40 = 65%","The last line names Pine as the least-used room, with no intro or phone-booth recommendation essay"]}