{"id":"exec-board-agenda-consent-items-split","audience":"executive-assistants","category":"leadership-work","track":"leadership","level":"intermediate","technique":"constraints","title":"Split board agenda items into consent and discussion lists","free":false,"task":"Split the board items into two plain-text lists. Line 1 exactly: Consent agenda. Then the items for consent, one per line starting with a dash. Then a line exactly: Discussion agenda. Then the discussion items, one per line starting with a dash with the minutes in parentheses. Use this rule: consent = routine, no objections raised, no vote needed beyond approval; everything else is discussion. Use the latest notes. Total discussion time must be 60 minutes.","materialLabel":"Items and notes (attached to your prompt automatically)","material":"Board meeting items\n\n1. Approve prior minutes - routine, no objections.\n2. Q3 financial statements - routine, no objections.\n3. Approve the new auditor engagement - Director Hall objected on Oct 28 and asked for discussion.\n4. Strategy refresh: market entry options - 35 minutes requested.\n5. Annual insurance renewal - routine, no objections.\n6. Credit line approval ($1.5M) - needs discussion, 10 minutes requested.\n7. Executive compensation committee report - 15 minutes requested; the chair asked on Nov 4 to extend to 20, and to cut item 4 to 30 to keep 60 minutes in total.\n8. Room booking and lunch - not a board item. Skip.\nNote: item 3 is now routine again after Director Hall withdrew the objection on Nov 5.","rules":[{"type":"maxWords","max":90},{"type":"plainText"}],"mistakes":[{"title":"Treating the auditor as discussion","why":"The AI keeps Hall's old objection.","fix":"Say: \"Hall withdrew the objection on Nov 5.\"","checks":["r0"]},{"title":"Time that does not add up","why":"The AI gives 70 minutes.","fix":"Say: \"Discussion total must be 60 minutes.\"","checks":["r1"]},{"title":"Including a non-item","why":"The AI lists the room booking.","fix":"Say: \"Skip items that are not board business.\"","checks":["r2"]},{"title":"Markdown","why":"The AI bolds headings.","fix":"Say: \"Plain text.\"","checks":["plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each line: \"each line under 10 words.\"","checks":["maxWords"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each part instead, for example: \"each line under 12 words.\"","checks":["maxWords"]}],"promptHints":[{"label":"Exact lines","patterns":["consent agenda","discussion agenda"]},{"label":"Rule","patterns":["routine","no objections"]},{"label":"Minutes","patterns":["minutes","parentheses"]},{"label":"60 minutes","patterns":["60 minutes","total"]},{"label":"Latest","patterns":["latest","withdrew"]}],"hint":"Give the two exact heading lines, the consent rule, and the 60-minute total.","rubricLabels":["Line 1 is exactly \"Consent agenda\" and the list includes minutes, Q3 statements, insurance renewal and the auditor engagement (objection withdrawn Nov 5), with a line exactly \"Discussion agenda\" after it","The discussion list has three items with minutes in parentheses: strategy refresh (30), credit line (10) and compensation report (20), totaling 60","Item 8 (room booking and lunch) is not included"]}