{"id":"exec-board-meeting-agenda-timed-template","audience":"executive-assistants","category":"leadership-work","track":"leadership","level":"beginner","technique":"constraints","title":"Fill a timed board meeting agenda that fits the allotted two hours","free":false,"task":"Build the agenda for a 2-hour board meeting starting at 09:00 in plain text. One line per item in the form HH:MM-HH:MM Item - presenter. Items must be consecutive with no gaps, fit exactly 09:00-11:00, follow the order in the notes, and end with the line: Executive session (directors only). Use the longest requested times that fit; if they do not fit, say which item you shortened on a last line starting \"Shortened:\".","materialLabel":"Board secretary's notes (attached to your prompt automatically)","material":"Board meeting, Thursday. Room opens 08:45. Meeting window 09:00-11:00.\n\nOrder requested by the chair, Elaine Frost:\n1. Approve last meeting's minutes - Elaine - 5 min\n2. CEO update - Ana Ruiz - 20 min\n3. Financial review - CFO Joel Kim - 30 min\n4. Product and risk - CTO Priya Rao - 25 min\n5. Hiring plan - People lead Lucas Boyd - 20 min\n6. Approve credit line (decision) - Joel Kim - 15 min\n7. Executive session (directors only) - Elaine - 15 min\n\nTotal requested: 130 minutes. Available: 120 minutes.\nChair's rule: never shorten the decision item or the executive session. Executive session must be last.\nBreak: none planned.","rules":[{"type":"maxWords","max":120},{"type":"plainText"}],"mistakes":[{"title":"Gaps or overruns","why":"The AI ends at 11:10.","fix":"Say: \"Consecutive lines, exactly 09:00 to 11:00.\"","checks":["r0"]},{"title":"Shortening protected items","why":"The AI trims the credit line or exec session.","fix":"Say: \"Never shorten the decision or executive session.\"","checks":["r1"]},{"title":"Not saying what was cut","why":"The AI quietly trims times.","fix":"Say: \"Add a Shortened: line.\"","checks":["r2"]},{"title":"Markdown","why":"The AI makes a table.","fix":"Say: \"Plain text lines.\"","checks":["plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each line: \"each line under 15 words.\"","checks":["maxWords"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each part instead, for example: \"each line under 12 words.\"","checks":["maxWords"]}],"promptHints":[{"label":"Line format","patterns":["hh:mm-hh:mm","09:00"]},{"label":"No gaps","patterns":["consecutive","no gaps"]},{"label":"Protected items","patterns":["never shorten","decision","executive session"]},{"label":"Shortened line","patterns":["shortened:"]},{"label":"Plain","patterns":["plain text"]}],"hint":"Give the line format, the window, the protected items and the Shortened line.","rubricLabels":["Every line starts with a time range like 09:00-09:05, lines are consecutive with no gaps, and the last line before the Shortened line is Executive session (directors only) ending at 11:00","The decision item (credit line, 15 min) and the executive session (15 min) are not shortened, and total time is exactly 120 minutes","The last line starts with \"Shortened:\" and names which non-protected item or items were shortened by a total of 10 minutes"]}