{"id":"exec-board-minutes-decisions-owners-table","audience":"project-managers","category":"leadership-work","track":"leadership","level":"intermediate","technique":"format","title":"Convert committee minutes into a decisions and owners table","free":false,"task":"Convert the committee notes into a markdown table with columns Decision, Owner, Due, Status. Include only items the committee decided (not discussed or deferred). Status is Approved or Pending approval by others. Use ISO dates (YYYY-MM-DD) and write \"none\" if no due date was set. Output only the table.","materialLabel":"Committee notes (attached to your prompt automatically)","material":"Facilities Committee - meeting of 2025-06-10\n\n1. Roof repair: Chair Alma said \"We're approving the Delta Roofing bid at $48,000.\" All 5 voted yes. Pat will sign the contract by June 20, 2025.\n2. Parking lot paving: discussed; two bids; Lee will get a third bid. No decision.\n3. Security cameras: approved in principle, but the purchase needs the Board's sign-off at its July meeting. Hana will prepare the request for the Board by July 1, 2025.\n4. Lobby furniture: deferred to the next meeting.\n5. Recycling pickup: approved to switch to the weekly vendor; Omar will notify the vendor. No date given.\n6. Holiday party venue: just brainstorming. No decision.\nCorrection from Alma, June 11: Delta Roofing bid is $46,500, not $48,000. (Doesn't change the decision.)","rules":[{"type":"maxWords","max":140}],"mistakes":[{"title":"Including non-decisions","why":"The AI lists parking and furniture.","fix":"Say: \"Only decided items.\"","checks":["r2"]},{"title":"Old amount","why":"The AI uses $48,000.","fix":"Say: \"Use the corrected $46,500.\"","checks":["r1"]},{"title":"Wrong date format","why":"The AI writes June 20.","fix":"Say: \"Use YYYY-MM-DD, or 'none'.\"","checks":["r1"]},{"title":"Wrong columns","why":"The AI adds a notes column.","fix":"Say: \"Columns: Decision, Owner, Due, Status.\"","checks":["r0"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each cell: \"each cell under 12 words.\"","checks":["maxWords"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each part instead, for example: \"each line under 12 words.\"","checks":["maxWords"]}],"promptHints":[{"label":"Columns","patterns":["decision","owner","due","status"]},{"label":"Only decided","patterns":["only .*decided","skip"]},{"label":"ISO","patterns":["yyyy-mm-dd","iso"]},{"label":"None","patterns":["none"]},{"label":"Corrected","patterns":["corrected","correction"]}],"hint":"Name the columns, filter to decided items only, and set the date format and none rule.","rubricLabels":["The table has columns Decision, Owner, Due and Status and exactly three rows: the roof repair, the security cameras and the recycling pickup","Roof repair is owner Pat, due 2025-06-20, status Approved and uses the corrected $46,500; security cameras is owner Hana, due 2025-07-01, status Pending approval by others; recycling is owner Omar, due none, status Approved","The parking lot, lobby furniture and holiday venue are not in the table"]}