{"id":"exec-board-minutes-vote-record-draft","audience":"executive-assistants","category":"leadership-work","track":"leadership","level":"intermediate","technique":"format","title":"Record a board vote in a fixed template for counsel review","free":false,"task":"Fill this board vote record in plain text, one field per line, in this order: Motion, Moved by, Seconded by, For, Against, Abstained, Result. Use only the notes and the final tally. Add a last line exactly: Draft for counsel review. Do not state whether quorum was met or whether the vote was valid.","materialLabel":"Secretary's notes (attached to your prompt automatically)","material":"Board meeting, Nov 19. Directors present: Frost, Ruiz, Kim, Park, Hall (5). One director, Lopez, absent.\n\nItem 4. Credit line.\n- Hall moved to approve the $1.5M credit line with Redwood Bank. Park seconded.\n- First count by show of hands: 3 for, 2 against.\n- Park then said she had voted for, not against. After the recount the chair announced the final tally. For: Frost, Ruiz, Park, Hall (4). Against: Kim (1). Abstained: none.\n- Chair declared the motion carried.\n- Ruiz asked whether the board had a quorum; the chair said yes. (Not for the record to state.)\n- Time: 3:42 pm.","rules":[{"type":"maxWords","max":80},{"type":"plainText"}],"mistakes":[{"title":"Using the first count","why":"The AI uses 4 for 1 against with the wrong names.","fix":"Say: \"Use the final tally per the chair.\"","checks":["r1"]},{"title":"Stating quorum","why":"The AI says quorum was met.","fix":"Say: \"Do not state quorum or validity.\"","checks":["r2"]},{"title":"Missing labels","why":"The AI writes a narrative.","fix":"Say: \"Seven labels in order, then the last line.\"","checks":["r0"]},{"title":"Markdown","why":"The AI uses a table.","fix":"Say: \"Plain text.\"","checks":["plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each field: \"each field under 15 words.\"","checks":["maxWords"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each part instead, for example: \"each line under 12 words.\"","checks":["maxWords"]}],"promptHints":[{"label":"Labels","patterns":["motion","moved by","seconded by","abstained","result"]},{"label":"Final tally","patterns":["final","chair","recount"]},{"label":"No quorum","patterns":["quorum","validity","don'?t state"]},{"label":"Last line","patterns":["draft for counsel review"]},{"label":"Plain","patterns":["plain text"]}],"hint":"List the labels in order, point to the final tally, and say what not to state.","rubricLabels":["Has the seven labels Motion, Moved by, Seconded by, For, Against, Abstained and Result on separate lines in that order, followed by the last line \"Draft for counsel review\"","Motion is approval of the $1.5M credit line with Redwood Bank, Moved by Hall, Seconded by Park, For lists Frost, Ruiz, Park and Hall (4), Against lists Kim (1) and Abstained is none","Result says the chair declared the motion carried, and the record does not state quorum or validity"]}