{"id":"exec-board-pack-assembly-checklist","audience":"executive-assistants","category":"leadership-work","track":"leadership","level":"beginner","technique":"format","title":"Build a board pack assembly checklist with owners and deadlines","free":false,"task":"Board materials go out Friday Nov 15 at noon. Write a checklist in plain text with exactly 7 lines, each in the form: [ ] item - owner - due. Order by due date, earliest first, and use the corrected dates and owners from the notes. Do not include anything marked as not for the board.","materialLabel":"Assembly notes (attached to your prompt automatically)","material":"Board pack notes - Nov meeting\n\n- CEO letter: draft from Ana (CEO) due Nov 12; I proof it Nov 13.\n- Financial statements: Joel (Controller) due Nov 11. Joel said Nov 11 but Finance later moved it to Nov 12.\n- KPI dashboard export: Mira (Ops) due Nov 12.\n- Legal updates: Priya (GC) due Nov 13.\n- Hiring plan: Lucas (People) due Nov 13.\n- Cap table: Ana's assistant (me) pulls it Nov 14 from the system.\n- Final PDF assembly and send: me, Friday Nov 15 by noon.\n- Draft of the CFO's private compensation memo: Joel, due Nov 13. NOT for the board pack - committee only.\n- Lunch order for board meeting day - Nov 21 - not part of the pack.","rules":[{"type":"maxWords","max":140},{"type":"plainText"}],"mistakes":[{"title":"Using the old date","why":"The AI keeps Nov 11 for the financials.","fix":"Say: \"Finance moved it to Nov 12.\"","checks":["r1"]},{"title":"Including off-limits items","why":"The AI adds the comp memo.","fix":"Say: \"Leave out committee-only items and the lunch.\"","checks":["r2"]},{"title":"Wrong count or order","why":"The AI lists 9 items by topic.","fix":"Say: \"Exactly 7 lines, earliest due first.\"","checks":["r0"]},{"title":"Markdown","why":"The AI adds bold or bullets.","fix":"Say: \"Plain text.\"","checks":["plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each line: \"each line under 18 words.\"","checks":["maxWords"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each part instead, for example: \"each line under 12 words.\"","checks":["maxWords"]}],"promptHints":[{"label":"Line format","patterns":["\\[ \\].*owner","item - owner - due"]},{"label":"Order","patterns":["earliest","date order"]},{"label":"Count","patterns":["7 lines","seven"]},{"label":"Uses corrections","patterns":["moved","corrected","nov 12"]},{"label":"Exclusions","patterns":["not for the board","leave out","committee"]}],"hint":"Show the line format, count and order, and flag the corrections and exclusions.","rubricLabels":["Has exactly 7 lines, each starting with \"[ ]\" in the form item - owner - due","Lines are in date order, financial statements show Joel due Nov 12 (not Nov 11), and the final PDF assembly is last on Friday Nov 15 by noon","Does not include the compensation memo or the lunch order"]}