{"id":"exec-board-pack-cover-note","audience":"executive-assistants","category":"leadership-work","track":"leadership","technique":"context","level":"intermediate","title":"Write the cover note that goes on top of a board pack","free":false,"task":"Write the one-page cover note for the December board pack. Use exactly three headings in this order: Decisions needed, For information, Withdrawn. Each item gets one line with its tab number. The pricing item was pulled on Nov 18, so it belongs under Withdrawn, and the audit item now follows the corrected date. Under 150 words, no greeting or sign-off.","materialLabel":"Board pack contents and emails (attached to your prompt automatically)","material":"Board pack - Tidewell Foods - meeting Dec 3\nCompiled by: Esther (EA to CEO)\n\nTab 1 - CEO report (8 pages)\nTab 2 - Q3 financial statements (14 pages). Board to approve.\nTab 3 - 2026 operating budget (22 pages). Board to approve.\nTab 4 - New pricing structure for wholesale customers (6 pages). Board to approve.\nTab 5 - Audit committee report. External auditor's review completed Nov 10; management letter attached.\nTab 6 - Safety and quality dashboard (4 pages).\nTab 7 - Appointment of Gloria Nunez as Company Secretary. Board to approve.\n\nEmail - Nov 18, from CEO (Ravi):\n\"Pull the wholesale pricing paper. Sales needs another month of customer feedback. We'll bring it to the February meeting. Leave the tab number empty in the pack.\"\n\nEmail - Nov 19, from CFO (Joanne):\n\"Small fix for the cover note: the auditor's review completed Nov 14, not Nov 10. The management letter is final.\"\n\nOther notes\n- Board dinner Dec 2, 7 pm, at Marlow's. RSVP by Nov 25.\n- Two directors joining by video: Hiro Tanaka and Ama Boateng.\n- Last cover note was 3 pages and the Chair said \"nobody read it.\" ","rules":[{"type":"maxWords","max":150}],"mistakes":[{"title":"Not giving the headings","why":"The AI writes a letter-style note or groups items its own way.","fix":"Say: \"Exactly three headings: Decisions needed, For information, Withdrawn.\"","checks":["r0"]},{"title":"Leaving the withdrawn item in","why":"The pack list still shows Tab 4 for approval, so the AI keeps it there.","fix":"Add: \"The pricing paper was pulled. List it only under Withdrawn.\"","checks":["r1"]},{"title":"Missing the date correction","why":"The AI uses the first audit date it sees.","fix":"Add: \"Use corrected dates from the later emails.\"","checks":["r2"]},{"title":"Trusting the AI to count words","why":"Cover notes grow into multi-paragraph letters.","fix":"Cap it: \"One line per item, under 12 words each.\"","checks":["maxWords"]}],"promptHints":[{"label":"Names the three headings","patterns":["decisions needed","for information","withdrawn"]},{"label":"Handles the pulled item","patterns":["pull","withdrawn","pricing"]},{"label":"Uses the corrections","patterns":["correct","nov 14","latest","later email"]},{"label":"One line per item with tab","patterns":["tab","one line"]},{"label":"Sets a length","patterns":["\\d+\\s*words","one page"]}],"hint":"A board cover note is a map of the pack. Give the sections, and tell the AI about anything that changed after the pack list was made.","rubricLabels":["Has exactly three section headings in this order: Decisions needed, For information, Withdrawn","Decisions needed lists Tab 2 financial statements, Tab 3 budget and Tab 7 Company Secretary appointment, and the wholesale pricing paper (Tab 4) appears only under Withdrawn","If it mentions the audit review date, it says Nov 14, not Nov 10, and there is no greeting or sign-off"]}