{"id":"exec-board-update-email-to-director-cold","audience":"executives","category":"leadership-work","track":"leadership","level":"intermediate","technique":"tone","title":"Write a short update to a director who missed the meeting","free":false,"task":"A director, Hye-jin, missed the board meeting. Write her a plain-text email under 120 words, subject first. Open with one sentence stating the single decision made. Then exactly 3 dash lines: what you need from her, by when, and the page of the pack to read. Close with a one-line offer for a 15-minute call. Do not recap the discussion and do not use the words obviously or as you know.","materialLabel":"Meeting notes (attached to your prompt automatically)","material":"Board meeting, Nov 21 - notes for Hye-jin (she was absent; she is on the Audit Committee)\n\n- Decision made: the board approved the $1.5M Redwood Bank credit line, 4 votes in favor, 0 against (quorum met).\n- Because Hye-jin chairs the Audit Committee: Audit Committee needs to review the loan covenants. She should read pages 14-17 of the pack (Covenant summary) and give her view by Dec 6.\n- Discussion in the meeting was long: the chair asked about pricing, the CFO explained the cash plan, and Omar asked about hiring. No need to recap.\n- The first notes said Dec 13 for the covenant review; the board secretary corrected it to Dec 6.\n- I'm available for a call any day this week.\n- Hye-jin prefers brief emails.","rules":[{"type":"maxWords","max":120},{"type":"plainText"}],"mistakes":[{"title":"Recapping the discussion","why":"The AI summarizes pricing, cash and hiring.","fix":"Say: \"Do not recap the discussion.\"","checks":["r2"]},{"title":"Old date","why":"The AI uses Dec 13.","fix":"Say: \"The review date is Dec 6.\"","checks":["r1"]},{"title":"Burying the decision","why":"The AI starts with pleasantries.","fix":"Say: \"Open with the one decision.\"","checks":["r0"]},{"title":"Markdown","why":"The AI uses bold and a table.","fix":"Say: \"Plain text; dash lines.\"","checks":["plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each line: \"each line under 20 words.\"","checks":["maxWords"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each part instead, for example: \"each line under 12 words.\"","checks":["maxWords"]}],"promptHints":[{"label":"Decision first","patterns":["decision","open with","first sentence"]},{"label":"Three dash lines","patterns":["3 (dash )?lines","three"]},{"label":"Date","patterns":["dec 6"]},{"label":"Call offer","patterns":["15-minute call"]},{"label":"No recap","patterns":["don'?t recap","no recap"]}],"hint":"Give the opening, the three dash lines, the ending and what not to include.","rubricLabels":["After the Subject line the first sentence states the board approved the $1.5M Redwood Bank credit line (4 votes in favor, 0 against)","Has exactly three dash lines: Audit Committee review of the loan covenants, by Dec 6 (not Dec 13), and read pages 14-17","Ends with a one-line offer of a 15-minute call, does not recap the discussion, and avoids the words obviously and as you know"]}