{"id":"exec-calendar-triage-week-requests","audience":"executive-assistants","category":"leadership-work","track":"leadership","technique":"constraints","level":"intermediate","title":"Triage a week of meeting requests with your exec's rules","free":false,"task":"You support Maya Okafor, COO. Her rules: no meetings before 9:30, no external meetings on Fridays, vendor pitches go to Raj Patel (Ops lead), and anything with a board member is accepted. Triage the 6 requests into a table with columns Request, Decision, Rule. Decision must be exactly one of Accept, Decline, Delegate to Raj, or Ask Maya. Output only the table, under 160 words.","materialLabel":"Meeting requests this week (attached to your prompt automatically)","material":"Inbox - meeting requests for Maya Okafor, week of Nov 16\n\n1. From: Lars Whitcomb (Board member, audit chair)\n   Ask: 30-min call Thursday 8:45 am to preview the audit findings.\n\n2. From: Sasha Klein, Northpeak Software (sales rep)\n   Ask: 45-min demo of our warehouse scheduling tool, Tuesday 2:00 pm. \"Your team would love it.\"\n\n3. From: Imogen Ward (VP People, internal)\n   Ask: 1:1 to discuss the reorg, Wednesday 11:00 am.\n\n4. From: Theo Brandt, Halcyon Freight (key customer)\n   Ask: Lunch Friday 12:30 pm to talk about next year's contract.\n\n5. From: Dev team standup organizer (internal)\n   Ask: Add Maya to daily 9:00 am standup \"for visibility.\"\n\n6. From: Priscilla Moen, Cardinal Packaging (supplier)\n   Ask: Quarterly business review Wednesday 3:00 pm. They are our largest supplier; contract renews in December.\n\nNote from Maya's last EA handover: \"Maya usually says yes to customers, she hates missing them.\"","rules":[{"type":"maxWords","max":160}],"mistakes":[{"title":"Not stating her rules","why":"The AI makes up its own sensible-looking rules and accepts most things.","fix":"Write her rules in the prompt: \"No meetings before 9:30, no external meetings Fridays...\"","checks":["r1","r2"]},{"title":"Letting it invent decision labels","why":"The AI writes \"Maybe\" or \"Tentative\" or long explanations.","fix":"Say: \"Decision is exactly one of Accept, Decline, Delegate to Raj, Ask Maya.\"","checks":["r0"]},{"title":"Not saying what wins in a clash","why":"The board call is before 9:30, and the AI picks a side without telling you.","fix":"Add: \"When two rules clash, choose Ask Maya.\"","checks":["r1"]},{"title":"Trusting the AI to count words","why":"A table plus notes easily runs long.","fix":"Cap the Rule column: \"Rule column under 8 words per row. Output only the table.\"","checks":["maxWords"]}],"promptHints":[{"label":"States her rules","patterns":["9:30","friday","vendor","board"]},{"label":"Fixes the decision labels","patterns":["accept","decline","delegate","ask maya"]},{"label":"Handles clashes","patterns":["clash","conflict","both rules","ask maya"]},{"label":"Asks for a table","patterns":["table","column"]},{"label":"Sets a length","patterns":["\\d+\\s*words","only the table"]}],"hint":"The AI doesn't know Maya's rules or what to do when two rules disagree. Tell it both, and give it a fixed set of decisions to choose from.","rubricLabels":["Is a table with columns Request, Decision and Rule, and every Decision is exactly one of: Accept, Decline, Delegate to Raj, Ask Maya","The board member's Thursday 8:45 call is Accept or Ask Maya (it clashes with the before-9:30 rule), not Decline, and the Northpeak demo is Delegate to Raj","The Friday customer lunch (Halcyon Freight) is Decline or Ask Maya, not Accept, and the 9:00 am standup is not Accept"]}