{"id":"exec-ceo-cos-weekly-agenda-template-fields","audience":"executive-assistants","category":"leadership-work","track":"leadership","level":"beginner","technique":"format","title":"Fill the CEO and chief of staff weekly one-on-one agenda","free":false,"task":"Fill the weekly CEO and chief of staff agenda in plain text, one line per field, in this order: Date, Decisions needed, Updates, Risks, Prep needed. Each field is under 20 words. Use only the notes and the updated facts. Put exactly two items under Decisions needed, separated by a semicolon.","materialLabel":"Notes for Friday's one-on-one (attached to your prompt automatically)","material":"Weekly CEO / Chief of Staff one-on-one, Friday Nov 15, 8:30 am\n\n- Decisions needed: (a) approve the revised Q1 hiring plan (14 roles, down from 18); (b) choose between two offsite dates, Jan 22 or Jan 29. Also a third item: logo colors; the CEO said to skip this week.\n- Updates: Board pack sent Nov 13; investor call moved from Nov 18 to Nov 20; partner contract with Larkin is in legal review.\n- Risks: the CFO is out Nov 25-29 and the budget review needs a deputy; the supplier price quote expires Nov 22.\n- Prep needed from the CEO: read pages 4-9 of the hiring plan before the meeting; none for anything else.\n- Gossip about a competitor's layoffs: not for the agenda.","rules":[{"type":"maxWords","max":110},{"type":"plainText"}],"mistakes":[{"title":"Old call date","why":"The AI keeps Nov 18.","fix":"Say: \"The investor call moved to Nov 20.\"","checks":["r2"]},{"title":"Adding the skipped item","why":"The AI adds logo colors.","fix":"Say: \"Exactly two decisions; skip logo colors.\"","checks":["r1"]},{"title":"Missing labels","why":"The AI writes bullets.","fix":"Say: \"Five labels in order.\"","checks":["r0"]},{"title":"Markdown","why":"The AI uses a table.","fix":"Say: \"Plain text.\"","checks":["plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each field: \"each field under 20 words.\"","checks":["maxWords"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each part instead, for example: \"each line under 12 words.\"","checks":["maxWords"]}],"promptHints":[{"label":"Labels","patterns":["date","decisions needed","updates","risks","prep needed"]},{"label":"Two items","patterns":["two items","semicolon"]},{"label":"Latest","patterns":["moved","updated"]},{"label":"Skip","patterns":["skip","gossip"]},{"label":"Plain","patterns":["plain text"]}],"hint":"List the five labels, require exactly two decisions with a semicolon, and mention the update and exclusions.","rubricLabels":["Has the five labels Date, Decisions needed, Updates, Risks and Prep needed on separate lines in that order, with Date as Friday Nov 15 at 8:30 am","Decisions needed has exactly two items separated by a semicolon (the 14-role hiring plan and the offsite date choice) and does not include the logo colors","Updates uses the investor call on Nov 20 (not Nov 18), Risks names the CFO absence Nov 25-29 and the Nov 22 quote expiry, Prep needed is pages 4-9, and there is no competitor gossip"]}