{"id":"exec-ceo-preread-five-bullets","audience":"executives","category":"leadership-work","track":"leadership","technique":"format","level":"beginner","title":"Boil a CEO pre-read down to five plain bullets","free":false,"task":"Your CEO, Tomas, reads pre-reads as a text message in the car. Turn this warehouse proposal into at most 5 bullets, under 90 words, plain text with no bold or headings. The first bullet must be the decision he is being asked to make.","materialLabel":"Pre-read for Monday exec meeting (attached to your prompt automatically)","material":"PRE-READ: Second fulfillment center (Reno, NV)\nPrepared by: Operations - Wendell Ostrova\nFor decision at: Monday exec meeting\n\nBackground\nOur only fulfillment center, in Columbus, ran at 94% capacity from August through October. Peak-season overflow went to a third-party warehouse at $6.10 per order versus our in-house $3.40. West Coast customers wait 5-6 days for ground delivery; competitors in our category promise 2-3.\n\nProposal\nLease a 120,000 sq ft building in Reno, 7-year term, opening next August. This would cut West Coast delivery to 2 days and free about 30% of Columbus capacity.\n\nCost\nOne-time fit-out and equipment: $2.4M. Annual lease and staffing: $3.1M.\nExpected savings: $1.9M a year in shipping and overflow fees, plus revenue upside from faster delivery (not counted).\n\nRisks\n- Hiring 60 warehouse staff in Reno in a tight labor market.\n- Landlord wants a signed letter of intent by November 20 or the building goes to another bidder.\n\nAsk\nApprove signing the letter of intent by November 20.\n\nAppendix A - update from Finance (added Nov 6)\nThe fit-out quote came back from the contractor this morning. One-time cost is now $2.9M, not $2.4M, because the floor needs reinforcing for the racking. Annual figures are unchanged.\n\nAppendix B - site photos (12 pages, not included in this text version)","rules":[{"type":"maxBullets","max":5},{"type":"maxWords","max":90},{"type":"plainText"}],"mistakes":[{"title":"Just saying \"summarize this\"","why":"The AI picks its own shape, usually headings plus many bullets.","fix":"Say: \"at most 5 bullets, plain text, no headings or bold.\"","checks":["maxBullets","plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting and drifts past a word limit.","fix":"Cap each part: \"each bullet one sentence under 14 words.\"","checks":["maxWords"]},{"title":"Burying the decision","why":"The AI follows the document order, so the ask ends up last.","fix":"Say: \"Bullet 1 is the decision and its deadline.\"","checks":["r0"]},{"title":"Missing the appendix update","why":"The AI often uses the first cost figure it sees and skips the correction at the end.","fix":"Add: \"Use the latest figures, including any appendix updates.\"","checks":["r1"]},{"title":"Allowing chatter","why":"Without a filter the AI adds \"Here's a summary\" and \"Let me know if...\"","fix":"Add: \"Output only the bullets. No intro or sign-off.\"","checks":["r2"]}],"promptHints":[{"label":"Says who reads it and where","patterns":["ceo","tomas","text message","phone","car"]},{"label":"Limits the bullets","patterns":["\\b(5|five)\\b.{0,15}bullet","bullet.{0,20}\\b(5|five)\\b"]},{"label":"Sets a word limit","patterns":["\\d+\\s*words","word (limit|count)"]},{"label":"Puts the decision first","patterns":["decision","first bullet","lead with","start with"]},{"label":"Asks for plain text","patterns":["plain","no bold","no markdown","no headings"]}],"hint":"Tell the AI who reads this, where, and in what shape. Also tell it to check the whole document for updated numbers.","rubricLabels":["The first bullet is the decision Tomas is asked to make (approve signing the Reno letter of intent by November 20)","If it gives the one-time cost, it uses the updated $2.9M figure, not $2.4M","Has no intro line such as 'Here is a summary' and no closing offer or sign-off"]}