{"id":"exec-ceo-week-conflicts-resolution-table","audience":"executive-assistants","category":"leadership-work","track":"leadership","level":"advanced","technique":"constraints","title":"Resolve a CEO's double-booked week and flag every move for approval","free":false,"task":"Resolve the calendar conflicts using the CEO's rules. Output a markdown table with columns Conflict, Keep, Move or decline, Proposed action. The Proposed action cell for every move or decline must end with \"(needs CEO approval)\". Apply the rules in order of priority, use updated times, and do not move board or customer commitments.","materialLabel":"Rules and conflicts (attached to your prompt automatically)","material":"CEO: Dana Whitaker. Week of Dec 9.\n\nRULES (priority order)\n1. Board and customer commitments never move.\n2. Direct report 1:1s can move within the same week.\n3. Internal meetings with more than 6 people can be declined if the CEO is not presenting.\n4. Anything on Friday after 3:00 pm can be moved or declined.\n\nCONFLICTS\nA. Tue 10:00-11:00: Customer call with Halden Foods (confirmed) vs 1:1 with Priya (VP Product).\nB. Wed 14:00-15:00: Board committee prep vs all-hands rehearsal (12 people, CEO presenting at all-hands? Update: the CEO is NOT presenting; the CFO is).\nC. Thu 09:00-10:00: 1:1 with Marcus (CFO) vs 1:1 with Lena (COO). Both are direct reports. Dana prefers to keep Marcus.\nD. Fri 15:30-16:30: Team happy hour (30 people) vs investor call that was just rescheduled to Fri 15:30 (investor call is a commitment).\n\nFree slots this week: Mon 14:00-15:00, Wed 10:00-11:00, Thu 13:00-14:00, Fri 11:00-12:00.","rules":[{"type":"maxWords","max":200},{"type":"plainText"}],"mistakes":[{"title":"Moving a protected item","why":"The AI moves the customer call.","fix":"Say: \"Board and customer commitments never move.\"","checks":["r1"]},{"title":"Missing the approval tag","why":"The AI states changes as done.","fix":"Say: \"End every proposed move with (needs CEO approval).\"","checks":["r2"]},{"title":"Ignoring the update","why":"The AI keeps the CEO presenting at the all-hands.","fix":"Say: \"The CEO is not presenting; the CFO is.\"","checks":["r1"]},{"title":"Wrong table","why":"The AI invents columns.","fix":"Say: \"Columns: Conflict, Keep, Move or decline, Proposed action.\"","checks":["r0"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each cell: \"each cell under 18 words.\"","checks":["maxWords"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each part instead, for example: \"each line under 12 words.\"","checks":["maxWords"]},{"title":"Adding bold and notes","why":"The AI bolds cells and adds notes around the table.","fix":"Say: \"Plain text: only the table, no bold, no notes.\"","checks":["plainText"]}],"promptHints":[{"label":"Columns","patterns":["conflict","keep","move or decline","proposed action"]},{"label":"Approval tag","patterns":["needs ceo approval"]},{"label":"Rules","patterns":["rule","priority"]},{"label":"Free slots","patterns":["free slot"]},{"label":"Update","patterns":["update","not presenting"]}],"hint":"Name the columns, require the approval tag, and mention the rules, slots and the update.","rubricLabels":["The output is a markdown table with columns Conflict, Keep, Move or decline and Proposed action and four rows A, B, C, D","A keeps the customer call and moves Priya's 1:1, B keeps the board prep and declines the all-hands rehearsal because the CEO is not presenting, C keeps Marcus and moves Lena's 1:1, and D keeps the investor call and declines or moves the happy hour","Every Proposed action for a move or decline ends with \"(needs CEO approval)\", moves use a free slot from the list, and nothing moves the board or customer items"]}