{"id":"exec-ceo-week-time-audit-shares","audience":"executive-assistants","category":"leadership-work","track":"leadership","level":"intermediate","technique":"verification","title":"Total your executive's time by category and avoid double counting","free":false,"task":"Build a table with the header Category | Hours | Share for the CEO's week, one row per category. Count a meeting only once, in the category the notes say it belongs to. Share is hours divided by the total hours, rounded to a whole percent. Then add a last line \"Biggest block:\" naming the category with the most hours and its share. Plain text, under 90 words.","materialLabel":"Calendar summary (attached to your prompt automatically)","material":"CEO calendar audit, week of Nov 3 (hours logged by the assistant)\n\nCustomers: 12 hours (calls, site visit)\nInternal meetings: 18 hours\nBoard and investors: 4 hours\nRecruiting: 8 hours\nTravel: 10 hours\n\nNotes on double counting: a 2-hour hiring panel was logged in both Internal meetings and Recruiting. It belongs under Recruiting only.\n\nThe hours above are final except for that panel. The assistant logs in 30-minute blocks and the week totals 52 hours as logged, which includes the panel twice.\n\nThe CEO says she \"mostly lives in internal meetings\". That is her impression.","rules":[{"type":"maxWords","max":90},{"type":"plainText"}],"mistakes":[{"title":"Double counting","why":"The AI keeps Internal meetings at 18 hours.","fix":"Say: \"Count a meeting only once, in the category the notes say.\"","checks":["r1"]},{"title":"Wrong total","why":"The AI divides by 52.","fix":"Say: \"Share is hours divided by the corrected total.\"","checks":["r1"]},{"title":"Subtracting the lunch","why":"The AI changes Travel because of the lunch note.","fix":"Say: \"The Travel total already excludes it; leave Travel as is.\"","checks":["r1"]},{"title":"Wrong format","why":"The AI adds commentary or columns.","fix":"Say: \"Exactly this header, five rows, then the Biggest block line.\"","checks":["r0","r2"]},{"title":"Markdown","why":"The AI bolds the biggest block.","fix":"Say: \"Plain text.\"","checks":["plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each part instead, for example: \"each line under 15 words.\"","checks":["maxWords"]}],"promptHints":[{"label":"Gives the header","patterns":["category \\|","hours \\|","share"]},{"label":"No double counting","patterns":["only once","double"]},{"label":"Rounded shares","patterns":["whole percent","rounded"]},{"label":"Biggest block line","patterns":["biggest block"]},{"label":"Corrected total","patterns":["total"]}],"hint":"Give the header, the double-counting rule, the rounding rule and the last line.","rubricLabels":["Has the header Category | Hours | Share and exactly five rows: Customers, Internal meetings, Board and investors, Recruiting and Travel","Internal meetings is 16 hours after removing the 2-hour panel, and the others are Customers 12, Board and investors 4, Recruiting 8 and Travel 10, with shares 24, 32, 8, 16 and 20 percent of the 50 total","The last line names Internal meetings as the biggest block at 32 percent"]}