{"id":"exec-cos-weekly-operating-review","audience":"executives","category":"leadership-work","track":"leadership","technique":"format","level":"intermediate","title":"Write the chief of staff's weekly operating review for the CEO","free":false,"task":"As chief of staff, write this week's operating review for the CEO, Malik. Use exactly three labeled sections in this order: Off track, Needs your decision, On track. Off track items say the metric against its current target. Put all on-track metrics on one line. Plain text, under 140 words.","materialLabel":"Weekly KPI sheet and notes (attached to your prompt automatically)","material":"Weekly operating review - week 45 - Ferrovia Bikes\n\nKPI | This week | Target | Owner\nOrders shipped | 4,120 | 4,000 | Sunita (Ops)\nOn-time delivery | 88% | 95% | Sunita (Ops)\nWeb conversion | 2.9% | 2.5% | Leo (Growth)\nCustomer support first reply | 6.5 hrs | 4 hrs | Hamid (Support)\nWarehouse injuries | 0 | 0 | Sunita (Ops)\nCash conversion cycle | 41 days | 45 days | Fran (Finance)\n\nNotes from owners\n- Sunita: on-time delivery dropped because the Reno carrier missed 3 pickups. She wants approval to add a backup carrier at about $8,000/month.\n- Leo: conversion is strong after the new product pages.\n- Hamid: hired 2 agents, they start Nov 17. Asks whether to pay overtime to cover until then ($3,500).\n- Fran: cash cycle target was changed from 45 to 38 days at the Oct board meeting (sheet not updated yet).\n- Office: holiday party venue booked.","rules":[{"type":"maxWords","max":140},{"type":"plainText"}],"mistakes":[{"title":"Not giving the sections","why":"The AI writes a narrative recap, KPI by KPI.","fix":"Say: \"Three sections in order: Off track, Needs your decision, On track.\"","checks":["r0"]},{"title":"Using the stale target","why":"The sheet still shows 45 days, so the AI calls cash cycle on track.","fix":"Add: \"Apply target changes from the notes, not the sheet.\"","checks":["r1"]},{"title":"Hiding the asks","why":"Approval requests get buried inside each owner's update.","fix":"Add: \"Pull every approval request into Needs your decision, with its cost.\"","checks":["r2"]},{"title":"Spending words on good news","why":"The AI writes a paragraph per green metric.","fix":"Add: \"Put all on-track metrics on one line.\"","checks":["r0","maxWords"]},{"title":"Markdown headings","why":"The AI uses bold headings and tables the CEO reads on his phone.","fix":"Say: \"Plain text, section labels ending with a colon.\"","checks":["plainText"]}],"promptHints":[{"label":"Names the three sections","patterns":["off track","needs your decision","on track"]},{"label":"Uses the updated target","patterns":["38","updated target","changed","notes over"]},{"label":"Pulls out the asks with costs","patterns":["approv","decision","cost"]},{"label":"Compresses good news","patterns":["one line","single line"]},{"label":"Sets length and format","patterns":["\\d+\\s*words","plain"]}],"hint":"A CEO wants exceptions and decisions first. Give the sections, and tell the AI that notes can change targets on the sheet.","rubricLabels":["Has exactly three labeled sections in this order: Off track, Needs your decision, On track, and all on-track metrics share one line","Off track includes on-time delivery (88% vs 95%), support first reply (6.5 hrs vs 4 hrs) and cash conversion cycle against the new 38-day target (41 days vs 38)","Needs your decision lists both asks with their costs: backup carrier (about $8,000/month) and support overtime ($3,500)"]}