{"id":"exec-decision-checklist-from-two-sources","audience":"project-managers","category":"leadership-work","track":"leadership","technique":"grounding","level":"advanced","title":"Reconcile meeting notes and chat into a decision checklist","free":false,"task":"Two people took notes in the same pricing meeting, and they disagree. Write a checklist of what was decided, one line per decision in the form \"[ ] Decision - Owner - Date\". When the two sources disagree, use the chat log (it was written live) and add (notes differ) to that line. Leave out anything that wasn't decided. Plain text, under 110 words.","materialLabel":"Notes and chat log from the pricing meeting (attached to your prompt automatically)","material":"Pricing council - Nov 13\n\nNOTES (typed up afterward by Jordan, from memory)\n1. Raise Starter plan from $29 to $35/month, effective Jan 1. Owner: Mira.\n2. Annual discount stays at 15%. Owner: Mira.\n3. Kill the free trial and move to a freemium tier. Owner: Sven.\n4. Sales can discount up to 20% without approval. Owner: Tariq.\n5. Grandfather existing Starter customers for 6 months.\n\nCHAT LOG (meeting chat, written live)\n10:04 Mira: so Starter goes to $35 from Jan 1, agreed? Tariq: agreed\n10:11 Sven: freemium is a big change, let's bring data next month before deciding\n10:15 Mira: annual discount drops to 20%? everyone: yes, 20%. Mira owns\n10:22 Tariq: sales discount cap 20% without approval, I'll update the playbook by Dec 1\n10:31 Mira: grandfather existing Starter for 12 months, not 6. Agreed. Mira to email customers by Dec 15\n10:40 Jordan: should we change the logo on the pricing page? Nobody answered.","rules":[{"type":"maxWords","max":110},{"type":"plainText"}],"mistakes":[{"title":"Not showing the line format","why":"The AI writes minutes with headings and paragraphs.","fix":"Show it: \"[ ] Decision - Owner - Date, one per line.\"","checks":["r0","plainText"]},{"title":"No rule for disagreements","why":"The AI blends the two sources or picks the tidier notes.","fix":"Add: \"When they disagree, use the chat log and add (notes differ).\"","checks":["r1"]},{"title":"Listing things that weren't decided","why":"Jordan's notes call freemium decided, and the AI copies it.","fix":"Add: \"Only include decisions the chat confirms. Skip deferred items.\"","checks":["r2"]},{"title":"Trusting the AI to count words","why":"Explanations of each disagreement push it over the limit.","fix":"Say: \"Each line under 16 words. No notes after the list.\"","checks":["maxWords"]}],"promptHints":[{"label":"Shows the checkbox format","patterns":["\\[ \\]","checkbox","checklist"]},{"label":"Says which source wins","patterns":["chat (log )?wins","use the chat","live","trust the chat"]},{"label":"Flags disagreements","patterns":["notes differ","flag","disagree"]},{"label":"Excludes undecided items","patterns":["not decided","deferred","only decisions","skip"]},{"label":"Sets length and format","patterns":["\\d+\\s*words","plain"]}],"hint":"When two sources conflict, the AI needs a tie-break rule from you. Say which one wins, how to flag the conflict, and what counts as decided.","rubricLabels":["Every line uses the checkbox form \"[ ] Decision - Owner - Date\" and there are exactly 4 decision lines","Uses the chat log's versions: annual discount to 20% and grandfathering for 12 months (not 15% and 6 months), and those lines say (notes differ)","Has no line for freemium (deferred, not decided) or the logo"]}