{"id":"exec-decline-and-redirect-email-prospect","audience":"executive-assistants","category":"leadership-work","track":"leadership","level":"intermediate","technique":"constraints","title":"Decline a meeting and redirect to a colleague, flagged for approval","free":false,"task":"Draft a reply declining a prospect's request for a 1-hour meeting with your executive, Ines Moreau, and redirecting to a colleague. Plain text, under 90 words. Line 1: DRAFT - for Ines to approve. Line 2 exactly: Subject: Re: Your request to meet. The email starts \"Dear Mr. Hollis,\". Then the email addressed to Mr. Hollis. Thank him once, decline for now, redirect to the named colleague with a 30-minute slot offer on the given dates, and sign as Ines's assistant, Fola. Do not give a reason and do not promise Ines will join later.","materialLabel":"Request and notes (attached to your prompt automatically)","material":"Email from Mr. Daniel Hollis, Director of Operations, Pacific Cold Chain:\n\"Dear Ms. Moreau, I'd like one hour with you to discuss how your platform could support our 12 warehouses. I can travel to your office any day next week.\"\n\nNotes from Ines:\n- Decline for now. No reason.\n- Redirect him to Karthik Rao, VP Solutions. Karthik has 30-minute slots Tue Mar 18 at 10:00 or Wed Mar 19 at 14:00 (his calendar, confirmed).\n- Don't say Ines may join; she won't.\n- Sign off as her assistant, Fola Adeyemi.\n- Ines is actually traveling that week (don't mention).\n- Mr. Hollis's email: d.hollis@pacificcold.example.","rules":[{"type":"maxWords","max":90},{"type":"plainText"}],"mistakes":[{"title":"Missing draft line","why":"The AI writes as if sent.","fix":"Say: \"First line exactly: DRAFT - for Ines to approve.\"","checks":["r0"]},{"title":"Giving a reason","why":"The AI mentions travel.","fix":"Say: \"No reason and no mention of travel.\"","checks":["r2"]},{"title":"Promising Ines","why":"The AI says she may join later.","fix":"Say: \"Don't say Ines may join.\"","checks":["r2"]},{"title":"Missing slots","why":"The AI says 'Karthik will reach out'.","fix":"Say: \"Offer the two slots.\"","checks":["r1"]},{"title":"Markdown","why":"The AI bolds names.","fix":"Say: \"Plain text.\"","checks":["plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap it: \"4 short sentences, each under 18 words.\"","checks":["maxWords"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each part instead, for example: \"each line under 12 words.\"","checks":["maxWords"]}],"promptHints":[{"label":"Draft line","patterns":["draft - for ines"]},{"label":"Redirect","patterns":["karthik","redirect"]},{"label":"Slots","patterns":["mar 18","mar 19","slots?"]},{"label":"Leaves out","patterns":["reason","travel","don'?t say"]},{"label":"Sign","patterns":["fola","assistant"]}],"hint":"Give the draft line, the redirect with slots, and what not to say.","rubricLabels":["Line 1 is \"DRAFT - for Ines to approve\", line 2 is exactly \"Subject: Re: Your request to meet\", the email starts \"Dear Mr. Hollis,\" and it is signed Fola (assistant to Ines)","The email thanks him once, declines for now without a reason, and offers Karthik Rao, VP Solutions, for 30 minutes on Tue Mar 18 at 10:00 or Wed Mar 19 at 14:00","It does not say Ines may join later, does not mention her travel and does not promise anything else"]}