{"id":"exec-decline-batch-three-drafts-for-approval","audience":"executive-assistants","category":"leadership-work","track":"leadership","level":"intermediate","technique":"constraints","title":"Draft three one-line decline replies, each flagged for approval","free":false,"task":"Draft decline replies to three meeting requests for your executive, Gil Navon. Output exactly 3 numbered lines in the form: 1. To Name: reply text (needs Gil's approval). Each reply is one sentence under 25 words, polite, with no reason given, and uses the alternative from the notes if there is one. Plain text.","materialLabel":"Requests and Gil's notes (attached to your prompt automatically)","material":"Gil's notes: decline all three. Don't give any reasons.\n\n1. Tessa Wu (recruiter at Brightline Search) wants 30 minutes next week to talk about \"opportunities\". No alternative; just decline.\n2. Marco Ferraro (customer, Ferraro Foods) wants an hour on Nov 20 to discuss pricing. Gil can't, but Priya Nair (VP Sales) can do Nov 20 or Nov 21 at 11 am. Offer Priya.\n3. Student club (Rutgers Business Club) asks Gil to speak on Dec 3. Gil would like to be asked again in spring. Say that.\n\nGil's rule: never mention his travel or the board prep.\nUpdate: Marco's meeting date was Nov 20; he later changed it to Nov 22 in his second email. So offer Priya for \"Nov 22 or the following Monday\" - actually Priya has Nov 22 at 11 am only. Use only Nov 22 at 11 am.","rules":[{"type":"numberedItems","count":3},{"type":"maxWords","max":95},{"type":"plainText"}],"mistakes":[{"title":"Old date","why":"The AI offers Nov 20.","fix":"Say: \"Use Priya's Nov 22 at 11 am.\"","checks":["r1"]},{"title":"Giving reasons","why":"The AI says 'he is traveling'.","fix":"Say: \"No reasons.\"","checks":["r2"]},{"title":"Missing approval tag","why":"The AI writes as if sent.","fix":"Say: \"End each line with (needs Gil's approval).\"","checks":["r0"]},{"title":"Wrong format","why":"The AI writes paragraphs.","fix":"Say: \"Three numbered lines.\"","checks":["numberedItems"]},{"title":"Markdown","why":"The AI bolds names.","fix":"Say: \"Plain text.\"","checks":["plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each: \"each reply under 25 words.\"","checks":["maxWords"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each part instead, for example: \"each line under 12 words.\"","checks":["maxWords"]}],"promptHints":[{"label":"Line format","patterns":["to .*:","needs gil'?s approval"]},{"label":"Three lines","patterns":["3 (numbered )?lines","three"]},{"label":"One sentence","patterns":["one sentence"]},{"label":"No reasons","patterns":["no reason","don'?t give"]},{"label":"Alternative","patterns":["priya","spring"]}],"hint":"Show the line format with the approval tag, and say the reply is one sentence with no reasons.","rubricLabels":["Exactly three numbered lines in the form \"N. To Name: reply (needs Gil's approval)\" for Tessa Wu, Marco Ferraro and the Rutgers Business Club in that order","Marco's reply offers Priya Nair at Nov 22 at 11 am (the update), and the student club reply says Gil would welcome an invitation in spring","No reply gives a reason, mentions Gil's travel or the board prep, and each reply is one sentence"]}