{"id":"exec-decline-two-versions-for-approval","audience":"executive-assistants","category":"leadership-work","track":"leadership","level":"intermediate","technique":"tone","title":"Draft two decline options for your executive to choose from","free":false,"task":"A conference organizer invited your executive, Dr. Sana Malik, to speak on Dec 3. She wants to decline. Write two draft replies in plain text, each under 60 words: Version A is warm and offers a named colleague, Version B is short and offers nothing. Label them Version A and Version B and put the line DRAFTS - not sent, Sana to choose before the replies. Do not give a reason beyond a scheduling conflict.","materialLabel":"Context (attached to your prompt automatically)","material":"Invitation from Tomas Berg, program chair, \"Future of Care\" conference in Lisbon:\n\"Dear Dr. Malik, we would be honored if you could give the keynote on Dec 3 (30 minutes plus Q&A). We can cover travel and one night.\"\n\nSana's instructions (to me, her EA):\n- Decline. The real reason is that she's in budget season and also feels the topic is not her focus; but only say \"a scheduling conflict\".\n- She'd be glad to be asked again next year.\n- Colleague who could speak instead: Dr. Rui Costa (he already agreed to be named; contact rui.costa@halden.example). Only in the warm version.\n- Don't mention that she is on a podcast in Lisbon in November.\n- Sana signs \"Sana\".\n\nTomas's invitation was sent Oct 21; today is Oct 29.","rules":[{"type":"maxWords","max":150},{"type":"plainText"}],"mistakes":[{"title":"Missing the draft label","why":"The AI writes the emails as if sent.","fix":"Say: \"First line: DRAFTS - not sent, Sana to choose.\"","checks":["r0"]},{"title":"Giving the real reason","why":"The AI mentions budget season.","fix":"Say: \"Reason: a scheduling conflict only.\"","checks":["r2"]},{"title":"Naming Rui in both","why":"The AI offers Rui in Version B too.","fix":"Say: \"Only Version A names Rui.\"","checks":["r1"]},{"title":"Markdown","why":"The AI bolds labels.","fix":"Say: \"Plain text.\"","checks":["plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each: \"each version under 55 words.\"","checks":["maxWords"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each part instead, for example: \"each line under 12 words.\"","checks":["maxWords"]}],"promptHints":[{"label":"Two versions","patterns":["version a","version b","two (drafts|versions)"]},{"label":"Draft line","patterns":["drafts - not sent"]},{"label":"Reason","patterns":["scheduling conflict"]},{"label":"Alternative only in A","patterns":["rui","only in"]},{"label":"Leaves out","patterns":["budget","podcast","don'?t mention"]}],"hint":"Define each version, give the draft line and reason, and list what to leave out.","rubricLabels":["The first line is \"DRAFTS - not sent, Sana to choose\" followed by clearly labeled Version A and Version B","Version A offers Dr. Rui Costa (rui.costa@halden.example) and says she would be glad to be asked next year, while Version B offers no alternative","Both versions give only a scheduling conflict as the reason, are signed Sana, and neither mentions budget season, the topic fit or the podcast"]}