{"id":"exec-expense-policy-check-flags","audience":"executive-assistants","category":"leadership-work","track":"leadership","level":"intermediate","technique":"verification","title":"Check an executive's expense lines against policy and flag exceptions","free":false,"task":"Check each expense line against the policy and write exactly 6 numbered lines in the form: 1. Line - OK or FLAG - reason under 10 words. FLAG if the policy is broken or a receipt is missing for amounts over $25. Do not approve anything: the last line must be exactly: Final approval: Finance, not me. Use only the policy as given today.","materialLabel":"Policy and expense lines (attached to your prompt automatically)","material":"TRAVEL EXPENSE POLICY (updated Oct 1)\n- Meals: up to $75 per day total while traveling.\n- Hotel: up to $250 per night.\n- Flights: economy only, unless the flight is over 6 hours.\n- Receipts required for any item over $25.\n- Alcohol is not reimbursable.\n(The old policy had a meal limit of $60. Ignore it.)\n\nEXPENSE LINES - Reza Tahir, Nov 4-6\n1. Hotel, 2 nights at $238 per night, receipt attached.\n2. Dinner Nov 5, $58, receipt attached, includes $12 wine.\n3. Lunch Nov 5, $31, no receipt.\n4. Breakfast Nov 4, $14, no receipt.\n5. Flight Denver-Boston, business class, 4 hours, receipt attached.\n6. Car service Nov 6, $64, receipt attached.\n\nNote: Reza's total meals for Nov 5 are lunch $31 + dinner $58 = $89.","rules":[{"type":"numberedItems","count":6},{"type":"maxWords","max":110}],"mistakes":[{"title":"Using the old meal limit","why":"The AI uses $60.","fix":"Say: \"Meals up to $75 per day.\"","checks":["r2"]},{"title":"Missing the receipt rule","why":"The AI flags the breakfast without receipt.","fix":"Say: \"Receipts needed only over $25.\"","checks":["r1"]},{"title":"Approving","why":"The AI says 'approved'.","fix":"Say: \"Don't approve; end with Final approval: Finance, not me.\"","checks":["r2"]},{"title":"Wrong format","why":"The AI writes a table.","fix":"Say: \"Format: N. Line - OK/FLAG - reason.\"","checks":["r0","numberedItems"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each reason: \"reason under 10 words.\"","checks":["maxWords"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each part instead, for example: \"each line under 12 words.\"","checks":["maxWords"]}],"promptHints":[{"label":"Format","patterns":["ok or flag","line - "]},{"label":"Six lines","patterns":["6 (numbered )?lines","six"]},{"label":"Policy","patterns":["policy","\\$75","\\$25"]},{"label":"Final line","patterns":["final approval"]},{"label":"Don't approve","patterns":["don'?t approve"]}],"hint":"Show the line format, the flag rule and the exact last line.","rubricLabels":["Lines 1 to 6 follow \"N. Line - OK or FLAG - reason\" in order, with line 1 OK and line 6 OK","Lines 2, 3 and 5 are FLAG (wine not reimbursable or daily meals over $75, no receipt over $25, business class on a 4-hour flight) and line 4 is OK because the receipt is only required over $25","The last line is exactly \"Final approval: Finance, not me\" and the reasons use the $75 meal limit rather than the old $60"]}