{"id":"exec-handoff-doc-assistant-covering-leave","audience":"executive-assistants","category":"leadership-work","track":"leadership","level":"beginner","technique":"format","title":"Fill a coverage handoff for the assistant covering your leave","free":false,"task":"Fill a handoff note for Jun, who will cover your executive's calendar and inbox while you are on leave Dec 16-27. Plain text, one field per line, in this order: Standing rules, Do not touch, Urgent contacts, Recurring tasks, Back on. Each field is under 22 words and uses the corrected facts. Do not include passwords.","materialLabel":"Your notes (attached to your prompt automatically)","material":"Handoff notes for Jun (covering Dec 16-27). Executive: Gil Navon.\n\n- Standing rules: Gil takes no calls before 9:30; Friday afternoons are protected; all board items always accepted.\n- Do not touch: Gil's personal calendar; the investor folder; any expense approvals.\n- Urgent contacts: CEO's chief of staff Ife (555-0120) for company issues; Gil's wife Mara (555-0155) for family emergencies only.\n- Recurring tasks: every Monday at 8 am send Gil the week-ahead summary; Dec 20, send the board a reminder about the Jan 8 meeting.\n- Back on: I return Monday Dec 30. (I first wrote Jan 2.)\n- Passwords: in the shared password manager; never write them anywhere.\n- Gil's coffee order: oat latte. (Fun; not needed.)","rules":[{"type":"maxWords","max":120},{"type":"plainText"}],"mistakes":[{"title":"Old return date","why":"The AI uses Jan 2.","fix":"Say: \"I return Dec 30.\"","checks":["r1"]},{"title":"Passwords","why":"The AI mentions the password manager details.","fix":"Say: \"No passwords.\"","checks":["r2"]},{"title":"Missing labels","why":"The AI writes a paragraph.","fix":"Say: \"Five labels in order.\"","checks":["r0"]},{"title":"Markdown","why":"The AI uses a table.","fix":"Say: \"Plain text.\"","checks":["plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each field: \"each field under 22 words.\"","checks":["maxWords"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each part instead, for example: \"each line under 12 words.\"","checks":["maxWords"]}],"promptHints":[{"label":"Labels","patterns":["standing rules","do not touch","urgent contacts","recurring tasks","back on"]},{"label":"Order","patterns":["in this order"]},{"label":"Corrected","patterns":["corrected","dec 30"]},{"label":"No passwords","patterns":["passwords"]},{"label":"Plain","patterns":["plain text"]}],"hint":"List the five labels in order and say which facts to use and what to leave out.","rubricLabels":["Has the five labels Standing rules, Do not touch, Urgent contacts, Recurring tasks and Back on on separate lines in that order","Back on is Monday Dec 30 (not Jan 2), Urgent contacts include Ife (555-0120) and Mara (555-0155) for family emergencies only, and Recurring tasks include the Monday 8 am summary and the Dec 20 board reminder","The note contains no passwords and does not include the coffee order"]}