{"id":"exec-handoff-email-new-chief-of-staff-intro","audience":"executives","category":"leadership-work","track":"leadership","level":"beginner","technique":"audience","title":"Introduce the new chief of staff to the exec team in four sentences","free":false,"task":"Write the CEO's email introducing the new chief of staff. Plain text, subject first, exactly 4 sentences in the body, under 90 words. Sentence 1 names her and her start date. Sentence 2 gives her background in one clause. Sentence 3 says what she will own. Sentence 4 tells the team how to reach her. Do not mention her salary, her previous employer's problems or the previous chief of staff leaving.","materialLabel":"Notes (attached to your prompt automatically)","material":"New chief of staff: Imani Okafor. Starts Monday Jan 6 (the start was Dec 16 in an earlier draft but moved).\n\n- Background: 8 years in operations at two logistics companies; ran a 40-person planning team.\n- She will own: the weekly executive meeting agenda, the quarterly planning calendar, and cross-team follow-ups.\n- Reach her: imani.okafor@fernwood.example or Slack @imani.\n- Salary: confidential.\n- The previous chief of staff, Mo Dubois, left in October after a disagreement. (Do not mention.)\n- Her previous employer, Transcor, had layoffs. (Do not mention.)\n- She is based in the Denver office.","rules":[{"type":"maxWords","max":90},{"type":"plainText"}],"mistakes":[{"title":"Old start date","why":"The AI uses Dec 16.","fix":"Say: \"She starts Monday Jan 6.\"","checks":["r0"]},{"title":"Mentioning the predecessor","why":"The AI thanks Mo for his service.","fix":"Say: \"Don't mention the previous chief of staff.\"","checks":["r2"]},{"title":"Sharing private info","why":"The AI mentions salary or layoffs.","fix":"Say: \"Leave out salary and the previous employer's layoffs.\"","checks":["r2"]},{"title":"Markdown","why":"The AI bolds her name.","fix":"Say: \"Plain text.\"","checks":["plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each sentence: \"each under 22 words.\"","checks":["maxWords"]},{"title":"Vague scope","why":"The AI says 'support the executive team'.","fix":"Say: \"Sentence 3 lists what she owns.\"","checks":["r1"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each part instead, for example: \"each line under 12 words.\"","checks":["maxWords"]}],"promptHints":[{"label":"Four sentences","patterns":["4 sentences","four"]},{"label":"Each job","patterns":["sentence 1","sentence 3"]},{"label":"Start date","patterns":["jan 6"]},{"label":"Contact","patterns":["email","slack"]},{"label":"Leaves out","patterns":["salary","previous"]}],"hint":"Give each sentence a job, the start date, and what to leave out.","rubricLabels":["After the Subject line the body has exactly four sentences, and sentence 1 names Imani Okafor and her start date Monday Jan 6 (not Dec 16)","Sentence 2 gives the eight years of operations experience in one clause, and sentence 3 says she owns the weekly executive agenda, the quarterly planning calendar and cross-team follow-ups","Sentence 4 gives imani.okafor@fernwood.example or Slack @imani, and the email does not mention her salary, Mo Dubois, Transcor or layoffs"]}