{"id":"exec-meeting-recap-email-owners","audience":"project-managers","category":"leadership-work","track":"leadership","level":"beginner","technique":"tone","title":"Send a recap email after a meeting with decisions and owners","free":false,"task":"Write the recap email you send to attendees within an hour of the meeting. Plain text, under 140 words, subject line first. Body: one sentence on the decision, then a line for each action in the form Name: task, by date, and a final sentence asking people to reply by end of day Friday if anything is wrong. No greeting like 'Hope you are well'.","materialLabel":"Your meeting notes (attached to your prompt automatically)","material":"Vendor selection meeting, Mon Nov 4, 10-10:45\n\nAttendees: Ines, Paolo, Greta, Wen, Sol.\n\nDiscussion: three vendors compared on price, support, security review. Paolo liked Vendor B's support; Greta wanted Vendor A for price ($38k vs $46k). Security said Vendor C failed their review.\nDecision: go with Vendor B at $46k. Greta accepted because the support SLA is 4 hours vs 24 hours.\nActions\n- Wen to email Vendor B's rep to start contract talks, by Wed Nov 6.\n- Ines to ask Finance to approve the extra $8k over budget, by Fri Nov 8.\n- Paolo to schedule the kickoff for the week of Nov 18.\n- Sol: nothing for now.\nParking lot: whether to renew the old tool in January. No decision.\nNote: Wen first said she'd email Thursday, then said Wednesday.","rules":[{"type":"maxWords","max":140},{"type":"plainText"}],"mistakes":[{"title":"Using Wen's earlier day","why":"The AI picks Thursday.","fix":"Say: \"Wen's date is Wednesday Nov 6.\"","checks":["r1"]},{"title":"Padding","why":"The AI opens with 'Hope you're well'.","fix":"Say: \"No greeting. Start with the decision.\"","checks":["r0"]},{"title":"Listing non-actions","why":"The AI adds Sol or the parking lot.","fix":"Say: \"Only real actions; leave out the parking lot.\"","checks":["r2"]},{"title":"No closing ask","why":"The AI ends with 'Best'.","fix":"Say: \"End asking for corrections by Friday.\"","checks":["r2"]},{"title":"Markdown","why":"The AI bolds names.","fix":"Say: \"Plain text.\"","checks":["plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap it: \"each action line under 18 words.\"","checks":["maxWords"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each part instead, for example: \"each line under 12 words.\"","checks":["maxWords"]}],"promptHints":[{"label":"Subject","patterns":["subject"]},{"label":"Action format","patterns":["name: task","by date"]},{"label":"Closing ask","patterns":["reply by","friday","anything is wrong"]},{"label":"No greeting","patterns":["no greeting","hope you"]},{"label":"Leaves out","patterns":["parking lot","sol"]}],"hint":"Say how the email opens, the action line format, and how it ends.","rubricLabels":["The email starts with a Subject line and has a single sentence stating the decision to go with Vendor B at $46k","Has action lines in the form Name: task, by date, for Wen (by Wed Nov 6), Ines (by Fri Nov 8) and Paolo (week of Nov 18), and does not list an action for Sol","Ends with the sentence asking people to reply by end of day Friday if anything is wrong, and has no greeting, no mention of the parking-lot item"]}