{"id":"exec-minutes-decisions-owners-memo","audience":"project-managers","category":"leadership-work","track":"leadership","level":"intermediate","technique":"format","title":"Turn meeting chatter into minutes with decisions and owners","free":false,"task":"Write minutes from the transcript notes in plain text with exactly three headings on their own lines: Decisions, Actions, Open questions. Under Decisions list only what the group agreed. Each Action line reads: Owner - task - due date. If a transcript line has no owner or date, write \"owner needed\" or \"date needed\". Under 170 words and no names of attendees at the top.","materialLabel":"Steering group transcript notes (attached to your prompt automatically)","material":"Product steering call, Oct 22 (attendees: Mo, Lin, Dara, Teo, Yusuf)\n\nMo: We should move the launch to Nov 18. Everyone ok? (Lin: ok. Dara: ok. Teo: ok.) Fine, Nov 18 it is.\nLin: I'll update the press plan by Friday Oct 25.\nDara: We still don't know if legal needs to review the pricing page. Someone should ask.\nTeo: I can check with legal, I'll do that Monday.\nYusuf: The new training videos, who does these? Nobody answered.\nMo: Budget increase of $15k for ads? Dara thinks yes, Lin thinks wait for the Q4 numbers. No decision, revisit next call.\nTeo: Correction, I'll check with legal Tuesday, not Monday - I'm out Monday.\nSmall talk about the offsite food.","rules":[{"type":"maxWords","max":170},{"type":"plainText"}],"mistakes":[{"title":"Listing debate as decisions","why":"The AI treats the ad budget as decided.","fix":"Say: \"Decisions only where the group agreed.\"","checks":["r0"]},{"title":"Using the old day","why":"The AI keeps Monday for Teo.","fix":"Say: \"Teo corrected it to Tuesday.\"","checks":["r1"]},{"title":"Inventing owners","why":"The AI assigns the videos to someone.","fix":"Say: \"Write 'owner needed' and 'date needed' when missing.\"","checks":["r1"]},{"title":"Padding","why":"The AI adds an attendee list and small talk.","fix":"Say: \"No attendee list, no small talk.\"","checks":["r2"]},{"title":"Markdown","why":"The AI uses bold and bullets.","fix":"Say: \"Plain text.\"","checks":["plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each line: \"each line under 20 words.\"","checks":["maxWords"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each part instead, for example: \"each line under 12 words.\"","checks":["maxWords"]}],"promptHints":[{"label":"Names headings","patterns":["decisions","actions","open questions"]},{"label":"Action format","patterns":["owner - task - due","owner.*task.*due"]},{"label":"Missing owners","patterns":["owner needed","date needed"]},{"label":"Excludes extras","patterns":["no attendee","small talk","skip"]},{"label":"Plain text","patterns":["plain text"]}],"hint":"Give the three headings, the action line format, and the wording for missing owners.","rubricLabels":["Uses exactly the headings Decisions, Actions and Open questions on their own lines, and Decisions contains only the Nov 18 launch date","Actions include Lin - update press plan - Friday Oct 25 and Teo - check with legal - Tuesday (not Monday), and the training videos action says owner needed and date needed","Open questions include the $15k ad budget (no decision, revisit next call) and whether legal reviews the pricing page, with no attendee list and no mention of the offsite food"]}