{"id":"exec-office-closure-holiday-notice-email","audience":"executives","category":"leadership-work","track":"leadership","level":"beginner","technique":"constraints","title":"Announce a holiday office closure with the latest dates","free":false,"task":"Write an all-staff email in plain text, under 85 words. First line exactly: Subject: Office closed Dec 24 to Jan 1. State the closing and reopening dates, say that pay dates are unchanged, and give the one urgent contact. Use the latest dates in the notes. Do not mention the earlier plan or the facilities work. End with the line: Happy holidays.","materialLabel":"Notes from Operations and HR (attached to your prompt automatically)","material":"Holiday closure - notes\n\n- Earlier plan (Oct): the office would reopen Monday, Jan 5.\n- Updated plan (Nov 12): the office closes at 5:00 p.m. on Tuesday, Dec 23, stays closed Dec 24 through Jan 1, and reopens on Friday, Jan 2.\n- Payroll: pay dates are unchanged. The December 31 pay run happens as normal.\n- Urgent matters during the closure: call the on-call line at 555-0142. Do not use personal phones of executives.\n- Facilities will repaint the third floor during the closure. Not for the notice.\n- Customer support remains open on regular hours except Dec 25 and Jan 1.","rules":[{"type":"maxWords","max":85},{"type":"plainText"}],"mistakes":[{"title":"Using the old reopening date","why":"The AI says Jan 5.","fix":"Say: \"Use the latest dates in the notes.\"","checks":["r1"]},{"title":"Mentioning facilities work","why":"The AI adds the repainting.","fix":"Say: \"Do not mention the facilities work.\"","checks":["r2"]},{"title":"No urgent contact","why":"The AI says \"contact your manager\".","fix":"Say: \"Give the one urgent contact.\"","checks":["r2"]},{"title":"Missing exact lines","why":"The AI writes its own subject and ending.","fix":"Say: \"First and last lines exactly as given.\"","checks":["r0"]},{"title":"Markdown","why":"The AI bolds dates.","fix":"Say: \"Plain text.\"","checks":["plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each part instead, for example: \"each line under 15 words.\"","checks":["maxWords"]}],"promptHints":[{"label":"Exact subject and ending","patterns":["subject: office closed","happy holidays"]},{"label":"Latest dates","patterns":["latest","jan 2"]},{"label":"Pay dates unchanged","patterns":["pay dates"]},{"label":"Urgent contact","patterns":["urgent","555-0142","on-call"]},{"label":"Caps words","patterns":["under 85 words"]}],"hint":"Give the exact first and last lines and list what to state and what to leave out.","rubricLabels":["The first line is exactly \"Subject: Office closed Dec 24 to Jan 1\" and the last line is exactly \"Happy holidays.\"","States the office closes at 5:00 p.m. on Tuesday, Dec 23 and reopens on Friday, Jan 2 (not Jan 5), and that pay dates are unchanged","Gives the on-call line 555-0142 as the urgent contact and does not mention the repainting or the earlier plan"]}