{"id":"exec-offsite-agenda-fixed-slots","audience":"executives","category":"leadership-work","track":"leadership","technique":"constraints","level":"intermediate","title":"Build a leadership offsite agenda around fixed constraints","free":false,"task":"Build the one-day leadership offsite agenda as a table with columns Time, Session, Owner, Outcome. It starts at 9:00 (the venue moved it from 8:30) and ends by 4:30, lunch is fixed at 12:30-1:15, and the budget session needs the CFO, Lena Park, who is only there after 1:30. Every Outcome must be a decision or a deliverable, not \"discussion\". Output only the table, under 230 words.","materialLabel":"Session list and notes (attached to your prompt automatically)","material":"Leadership offsite - Thursday Dec 4 - Lakeview Lodge\nOrganizer: Corinne (Chief of Staff)\n\nDraft agenda v1 (sent Nov 10):\n8:30 Breakfast and welcome\n9:00 2026 strategy review\n\nSessions we need (with owner and rough length):\n- Welcome and goals for the day - Arjun (CEO) - 15 min\n- 2026 strategy priorities: pick top 3 - Arjun - 90 min\n- Customer churn deep dive - Bettina (CCO) - 60 min\n- 2026 budget allocation across the 3 priorities - Lena (CFO) - 75 min\n- Org design for the new regions - Kwame (COO) - 45 min\n- Wrap-up: owners and next steps - Corinne - 20 min\n- Breaks: two 15-minute breaks, one morning, one afternoon\n\nNotes:\n- Lena flies in from Denver, lands 12:40, at the lodge by 1:30.\n- Kwame says org design can't be decided until budget is set.\n- Arjun: \"Last offsite we discussed everything and decided nothing.\"\n- Shuttle back to the city leaves at 4:45 sharp.","rules":[{"type":"maxWords","max":230}],"mistakes":[{"title":"Not stating the fixed times","why":"The AI uses the 8:30 start from the old draft and moves lunch.","fix":"Say: \"Start 9:00, lunch fixed 12:30-1:15, end by 4:30.\"","checks":["r0"]},{"title":"Ignoring who's there when","why":"The AI puts the budget session in the morning, before the CFO arrives.","fix":"Add: \"Budget session after 1:30, and org design after budget.\"","checks":["r1"]},{"title":"Vague outcomes","why":"The AI writes \"Discuss churn\" as the outcome.","fix":"Add: \"Each Outcome is a decision or deliverable, never discussion.\"","checks":["r2"]},{"title":"Trusting the AI to count words","why":"Agendas with notes and explanations run long.","fix":"Cap cells: \"Outcome under 8 words. Output only the table.\"","checks":["maxWords"]}],"promptHints":[{"label":"Gives the fixed times","patterns":["9:00","12:30","4:30"]},{"label":"Handles the CFO's arrival","patterns":["1:30","lena","cfo"]},{"label":"Orders dependent sessions","patterns":["after (the )?budget","order","depend"]},{"label":"Demands real outcomes","patterns":["decision","deliverable","outcome"]},{"label":"Asks for a table","patterns":["table","column"]}],"hint":"Scheduling is about constraints the AI can't guess: fixed times, who arrives when, and what depends on what. State them all.","rubricLabels":["Starts at 9:00 (not 8:30), has lunch at 12:30-1:15, and the last session ends by 4:30","The budget session (Lena) starts at or after 1:30, and org design (Kwame) comes after the budget session","Every Outcome cell for a working session is a decision or deliverable (such as 'Top 3 priorities chosen'), and none says only discussion, review or update; breaks and lunch may say anything"]}