{"id":"exec-offsite-decisions-needed-template","audience":"executives","category":"leadership-work","track":"leadership","level":"intermediate","technique":"format","title":"Fill a decisions-needed template for the leadership offsite","free":false,"task":"Write the pre-read for the leadership offsite. Include only items that need a decision. Use exactly three blocks, each with four lines labeled Decision:, Owner:, Needed by:, Default if no decision:, and a blank line between blocks. Plain text, under 130 words. Use the latest dates from the notes. Leave out items that are for information only.","materialLabel":"Agenda inputs from the exec team (attached to your prompt automatically)","material":"Offsite agenda inputs (collected Oct 30)\n\n1. Hiring plan for next year: decide whether to approve 12 or 8 new roles. Owner: CFO Lena Hart. Needed by Nov 21. If no decision, plan for 8.\n2. Update on the Singapore office: for information, no decision needed.\n3. Pricing: whether to raise list prices 5 percent in January. Owner: CRO Dev Anand. Needed by Dec 1 (was Nov 25, moved). If nothing is decided, prices stay as they are.\n4. Customer advisory board feedback: for information.\n5. Brand refresh budget: decide whether to spend $150k now or wait until Q3. Owner: CMO Rosa Ibarra. Needed by Nov 18. If no decision, wait until Q3.\n6. Engineering hiring freeze ends: information only.","rules":[{"type":"maxWords","max":130},{"type":"plainText"}],"mistakes":[{"title":"Including info items","why":"The AI lists all six topics.","fix":"Say: \"Only items that need a decision.\"","checks":["r2"]},{"title":"Old date","why":"The AI uses Nov 25 for pricing.","fix":"Say: \"Use the latest dates.\"","checks":["r1"]},{"title":"Changing the template","why":"The AI adds a rationale line.","fix":"Say: \"Exactly four labeled lines per block.\"","checks":["r0"]},{"title":"Missing defaults","why":"The AI leaves out what happens if no decision.","fix":"Say: \"Fill the Default line for every block.\"","checks":["r1"]},{"title":"Markdown","why":"The AI numbers or bolds.","fix":"Say: \"Plain text.\"","checks":["plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each part instead, for example: \"each line under 15 words.\"","checks":["maxWords"]}],"promptHints":[{"label":"Lists the four labels","patterns":["decision:","owner:","needed by:","default if no decision"]},{"label":"Says three blocks","patterns":["three blocks","exactly three","3 blocks"]},{"label":"Only decision items","patterns":["only items that need a decision","information only","leave out"]},{"label":"Latest dates","patterns":["latest","moved"]},{"label":"Plain text","patterns":["plain text"]}],"hint":"List the four labels, say three blocks only, and tell it which items to leave out.","rubricLabels":["Has exactly three blocks, each with the four labels Decision:, Owner:, Needed by: and Default if no decision: in that order, with a blank line between blocks","The blocks cover the hiring plan (Lena Hart, Nov 21, default 8 roles), pricing (Dev Anand, Dec 1, prices stay) and the brand refresh (Rosa Ibarra, Nov 18, wait until Q3)","None of the information-only items (Singapore, advisory board, engineering freeze) appears"]}