{"id":"exec-project-closeout-summary-three-headings","audience":"project-managers","category":"leadership-work","track":"leadership","level":"beginner","technique":"format","title":"Write a project close-out summary with three plain headings","free":false,"task":"Write the project close-out summary in plain text under 120 words with exactly these headings on their own lines: Delivered, Missed, Lessons. Delivered lists what shipped with dates, Missed lists what did not with the reason in a few words, and Lessons has exactly 2 lessons from the notes. Use the final budget numbers.","materialLabel":"Project notes (attached to your prompt automatically)","material":"Project Willow closeout (internal wiki migration)\n\nShipped: the new wiki went live Oct 28 (planned Oct 14). 412 pages migrated of 450 planned. Search integration shipped Nov 4.\nNot shipped: the mobile app (cut on Sept 20 for budget reasons); automatic page cleanup (not started).\nBudget: approved $90,000; spent $97,500 (the first report said $94,000).\nLessons the team listed: (1) we started migration before agreeing page ownership, causing rework; (2) a weekly check-in with the content owners caught problems early. Also listed: \"buy better chairs\" (not a lesson from this project).\nTeam size: 4. Duration: 6 months.","rules":[{"type":"maxWords","max":120},{"type":"plainText"}],"mistakes":[{"title":"Wrong headings","why":"The AI adds an executive summary.","fix":"Say: \"Use exactly Delivered, Missed, Lessons.\"","checks":["r0"]},{"title":"Old budget","why":"The AI says $94,000.","fix":"Say: \"Spent $97,500.\"","checks":["r2"]},{"title":"Adding the chairs lesson","why":"The AI lists three lessons.","fix":"Say: \"Exactly 2 lessons from this project.\"","checks":["r2"]},{"title":"Missing details","why":"The AI is generic.","fix":"Say: \"Use dates and page counts from the notes.\"","checks":["r1"]},{"title":"Markdown","why":"The AI bolds headings.","fix":"Say: \"Plain text.\"","checks":["plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each section: \"each section under 35 words.\"","checks":["maxWords"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each part instead, for example: \"each line under 12 words.\"","checks":["maxWords"]}],"promptHints":[{"label":"Headings","patterns":["delivered","missed","lessons"]},{"label":"Two lessons","patterns":["exactly 2","two lessons"]},{"label":"Dates","patterns":["dates"]},{"label":"Final budget","patterns":["final","97,500"]},{"label":"Plain","patterns":["plain text"]}],"hint":"List the three headings, the lesson count, and mention the final budget.","rubricLabels":["Has exactly the headings Delivered, Missed and Lessons on their own lines in that order","Delivered mentions the Oct 28 go-live, 412 of 450 pages and search on Nov 4, and Missed names the mobile app (cut for budget) and the automatic page cleanup (not started)","Lessons has exactly the two project lessons (page ownership rework and weekly check-ins), the final spend of $97,500 against $90,000 is used if budget is mentioned, and the chairs comment is absent"]}