{"id":"exec-rag-escalation-checklist-before-steerco","audience":"project-managers","category":"leadership-work","track":"leadership","level":"beginner","technique":"context","title":"Build a pre-steerco checklist from a project status list","free":false,"task":"Build a checklist of exactly 6 items to complete before Thursday's steering committee, in plain text. Each line starts with [ ] and gives the item, the owner and the day (Mon to Wed). Order by day, Monday first. Use only the notes and the final owners, and include no more than one item per person.","materialLabel":"Prep notes (attached to your prompt automatically)","material":"Steering committee Thursday Nov 14. Prep items:\n\n- Updated risk register: Anita (was Josh, but Josh is on leave Mon-Wed; Anita takes it). Needed Tuesday.\n- Budget variance slide: Lukas. Needed Monday EOD, because Finance closes Tuesday.\n- Dependency map refresh: Maria. Needed Wednesday.\n- Decision paper on vendor choice: Sven. Needed Wednesday noon.\n- Dry run of the deck: Ioana. Tuesday.\n- Pre-read to committee members: me (Rob), Wednesday 3 pm.\n- Room booking confirmation: facilities, already done.\n- Printing handouts: nobody; skip, going paperless.\nEach person can do at most one item.","rules":[{"type":"maxWords","max":90},{"type":"plainText"}],"mistakes":[{"title":"Old owner","why":"The AI keeps Josh.","fix":"Say: \"Anita took the risk register.\"","checks":["r1"]},{"title":"Wrong order","why":"The AI lists by importance.","fix":"Say: \"Order by day, Monday first.\"","checks":["r0"]},{"title":"Including done or skipped items","why":"The AI adds room booking.","fix":"Say: \"Leave out finished and skipped items.\"","checks":["r2"]},{"title":"Markdown","why":"The AI uses bullets.","fix":"Say: \"Plain text; lines start with [ ].\"","checks":["plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each line: \"each line under 14 words.\"","checks":["maxWords"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each part instead, for example: \"each line under 12 words.\"","checks":["maxWords"]}],"promptHints":[{"label":"Format","patterns":["\\[ \\]","item.*owner.*day"]},{"label":"Six items","patterns":["6 items","six"]},{"label":"Order","patterns":["monday first","by day"]},{"label":"Final owner","patterns":["anita","final"]},{"label":"Leaves out","patterns":["done","skip"]}],"hint":"Give the line format and order, and mention the changed owner and items to skip.","rubricLabels":["Has exactly six lines starting [ ], each with item, owner and day, ordered Monday, Tuesday (two items), then Wednesday (three items)","The risk register owner is Anita (not Josh) due Tuesday and the budget variance slide is Lukas on Monday","The room booking and the printing of handouts are not on the list, and each person appears once"]}