{"id":"exec-rag-report-explain-amber","audience":"project-managers","category":"leadership-work","track":"leadership","level":"beginner","technique":"verification","title":"Check a RAG status report and fix statuses that do not match the facts","free":false,"task":"A colleague's RAG report may have wrong colors. Using the rule below, write one line per workstream in plain text: Name - correct color - keep or change - reason under 12 words. Rule: Red = a milestone date has been missed, or the budget is more than 10% over; Amber = a date or budget is at risk but nothing missed; Green = on track. Exactly 4 lines and use only the facts in the notes.","materialLabel":"Draft RAG report and facts (attached to your prompt automatically)","material":"DRAFT REPORT (by Sam)\nWebsite migration: Green\nData warehouse: Green\nCRM rollout: Amber\nTraining program: Red\n\nFACTS (from the project tracker)\n- Website migration: Milestone \"Pages moved\" was due Oct 25; completed Oct 28. Budget $80k, spent $82k.\n- Data warehouse: Milestone dates all on time. Budget $200k, spent $227k so far, 80% of work done.\n- CRM rollout: Milestone due Nov 5 at risk as vendor hasn't confirmed; not yet missed. Budget on target.\n- Training program: All milestones on time. Budget $40k, spent $38k. Trainer sick for a week but back Monday; the Nov 15 date holds.\n\nSam's comment: \"Training is Red because it feels stressful.\"","rules":[{"type":"numberedItems","count":4},{"type":"maxWords","max":130}],"mistakes":[{"title":"Trusting the draft","why":"The AI keeps Sam's colors.","fix":"Say: \"Check each color against the rule and the tracker facts.\"","checks":["r1"]},{"title":"Missing the budget rule","why":"The AI misses the data warehouse overspend.","fix":"Say: \"Red also means budget more than 10% over.\"","checks":["r1"]},{"title":"Using feelings","why":"The AI keeps Training Red because of stress.","fix":"Say: \"Use facts only, not feelings.\"","checks":["r2"]},{"title":"Wrong line format","why":"The AI writes paragraphs.","fix":"Say: \"Format each line: 1. Name - color - keep/change - reason.\"","checks":["r0","numberedItems"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each line: \"each line under 25 words.\"","checks":["maxWords"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each part instead, for example: \"each line under 12 words.\"","checks":["maxWords"]}],"promptHints":[{"label":"Shows the line format","patterns":["name.*color.*keep","1\\.\\s*name","format"]},{"label":"States the rule","patterns":["rule","red =","10%"]},{"label":"Keep or change","patterns":["keep","change"]},{"label":"Facts only","patterns":["facts?","tracker","not feelings"]},{"label":"Four lines","patterns":["4 lines","four lines","exactly 4"]}],"hint":"Show the line format, restate the color rule, and say facts beat feelings.","rubricLabels":["Each line gives the workstream name, the correct color, keep or change, and a reason, in that order","Website migration is Red (a milestone was missed) and Data warehouse is Red (spend is more than 10% over), while CRM stays Amber and Training changes to Green","Every reason is under 12 words and is based on the facts in the tracker, not on how stressful anything feels"]}