{"id":"exec-regional-structure-announcement-email","audience":"executives","category":"leadership-work","track":"leadership","level":"intermediate","technique":"format","title":"Announce a new regional structure with a reporting table","free":false,"task":"Write the announcement email in plain text, under 130 words. The first line is exactly: Subject: New regional structure from July 1. Then one sentence for the reason, then a table with the header Region | Leader | Reports to and one row per region, then the last line: Questions: reply to Hana Ito. Mark any item the notes call pending as TBC. Use only the notes.","materialLabel":"Organization notes (attached to your prompt automatically)","material":"Regional structure change, effective July 1\n\nReason: sales and service were handled by separate teams in each country. We are merging them so each region has one leader and customers have one contact.\n\nNew regions\n- North America (US and Canada): leader Carla Mendes, reports to COO Tom Ellis.\n- EMEA: leader Johan Berg, reports to COO Tom Ellis.\n- Asia Pacific: leader to be announced after final interviews on June 18, would report to COO Tom Ellis.\n\nNot changing: product, finance and HR teams stay as they are.\nOld plan (do not use): four regions including Latin America with a leader reporting to the CEO. Latin America now folds into North America.\n\nHR contact for questions: Hana Ito.","rules":[{"type":"maxWords","max":130},{"type":"plainText"}],"mistakes":[{"title":"Using the old plan","why":"The AI includes four regions.","fix":"Say: \"Three regions only; the old four-region plan is dropped.\"","checks":["r2"]},{"title":"Naming an unannounced leader","why":"The AI invents a name for Asia Pacific.","fix":"Say: \"Write TBC for anything the notes call pending.\"","checks":["r2"]},{"title":"Missing exact lines","why":"The AI writes its own subject and sign-off.","fix":"Say: \"First and last lines exactly as given.\"","checks":["r0"]},{"title":"Table shape","why":"The AI uses bullets.","fix":"Say: \"A table with the header Region | Leader | Reports to.\"","checks":["r1"]},{"title":"Markdown","why":"The AI bolds the subject.","fix":"Say: \"Plain text.\"","checks":["plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each part instead, for example: \"each line under 15 words.\"","checks":["maxWords"]}],"promptHints":[{"label":"Gives the subject and last line","patterns":["subject: new regional","questions: reply"]},{"label":"Gives the table header","patterns":["region \\|","reports to"]},{"label":"Handles pending items","patterns":["tbc","pending"]},{"label":"Restricts to the notes","patterns":["only the notes","use only"]},{"label":"Plain text","patterns":["plain text"]}],"hint":"Give the exact first and last lines, the table header, and what to do with pending items.","rubricLabels":["The first line is exactly \"Subject: New regional structure from July 1\" and the last line is exactly \"Questions: reply to Hana Ito.\"","Has one reason sentence followed by a table with the header Region | Leader | Reports to and exactly three rows: North America, EMEA and Asia Pacific","Asia Pacific's leader is TBC, the leaders and Tom Ellis are correct, and Latin America or the CEO reporting line from the old plan do not appear as a region"]}