{"id":"exec-remote-meeting-roles-template-fields","audience":"project-managers","category":"leadership-work","track":"leadership","level":"beginner","technique":"format","title":"Fill a meeting roles sheet so every item has an owner","free":false,"task":"Fill the roles sheet for tomorrow's project review in plain text, one field per line, in this order: Chair, Note-taker, Timekeeper, Decision owner, Parking-lot owner. Assign each role to a different person from the attendees list. Respect the stated limits, and write the name only. If nobody can do a role, write no one available.","materialLabel":"Attendee notes (attached to your prompt automatically)","material":"Project review, Thursday 10:00. Attendees: Ana, Bo, Cleo, Dev, Eli.\n\n- Ana: project sponsor; will be the Decision owner (only she can approve changes).\n- Bo: newest on the team; asked not to chair this time.\n- Cleo: fast typist; happy to take notes. \n- Dev: strong facilitator; can chair or time-keep, not both.\n- Eli: leaves at 10:30 (the review runs until 11:00), so can't hold a role that lasts the whole meeting.\n- The Parking-lot owner must stay all meeting and not be the Chair.\n- Each person may hold only one role.\n- Bo can be the Timekeeper or the Parking-lot owner.\n- Update: Eli now stays the whole meeting.","rules":[{"type":"maxWords","max":50},{"type":"plainText"}],"mistakes":[{"title":"Putting Ana on another role","why":"The AI makes Ana chair.","fix":"Say: \"Ana is the Decision owner only.\"","checks":["r1"]},{"title":"Ignoring the update","why":"The AI keeps Eli off the whole-meeting role.","fix":"Say: \"Eli stays the whole meeting now.\"","checks":["r2"]},{"title":"Wrong format","why":"The AI writes sentences.","fix":"Say: \"Five labeled lines with a name only.\"","checks":["r0"]},{"title":"Markdown","why":"The AI bolds labels.","fix":"Say: \"Plain text.\"","checks":["plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap it: \"name only after each label.\"","checks":["maxWords"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each part instead, for example: \"each line under 12 words.\"","checks":["maxWords"]}],"promptHints":[{"label":"Labels","patterns":["chair","note-taker","timekeeper","decision owner","parking-lot owner"]},{"label":"One role each","patterns":["only one role","different person"]},{"label":"Names only","patterns":["name only"]},{"label":"Update","patterns":["update","eli"]},{"label":"Plain","patterns":["plain text"]}],"hint":"List the five labels, require name only, and mention the one-role and update rules.","rubricLabels":["The reply has exactly five lines labeled Chair, Note-taker, Timekeeper, Decision owner and Parking-lot owner in that order with a name only after each label","Ana is Decision owner, Cleo is Note-taker, Dev is Chair, and each person holds only one role","Bo and Eli take the Timekeeper and Parking-lot owner roles (Bo is one of them), and no line says no one available"]}