{"id":"exec-resolution-draft-for-counsel-review","audience":"executive-assistants","category":"leadership-work","track":"leadership","level":"advanced","technique":"constraints","title":"Draft board resolution wording for counsel to review, not to adopt","free":false,"task":"Draft the wording of a board resolution from the meeting notes, in plain text, under 130 words. Line 1: DRAFT FOR COUNSEL REVIEW - not adopted. Then one WHEREAS line per background fact (exactly 2), then one RESOLVED line stating what the board approved, with the dollar amount. Use only facts in the notes. Do not state what the law requires. End with a line starting \"Questions for counsel:\" listing the one unclear point.","materialLabel":"Board meeting notes (attached to your prompt automatically)","material":"Board meeting notes, Nov 19 (secretary: me)\n\nPresent: Elaine Frost (chair), Ana Ruiz, Joel Kim, Hye-jin Park, Omar Hall (4 of 5 directors; one absent).\n\nItem 4. Credit line.\n- Management proposed a revolving credit line of $1,500,000 with Redwood Bank, maturing Nov 30 of next year.\n- The board reviewed the term sheet dated Nov 12.\n- Joel said the first draft showed $2,000,000; that was wrong; the term sheet says $1,500,000.\n- The chair asked for a vote: 4 in favor, 0 against, 0 abstain. Carried.\n- Authorized signers were discussed: \"the CFO, Joel Kim\" was mentioned, but no one confirmed whether the CEO also signs. It's unclear.\n- Interest rate: not discussed.\n\nItem 5: Parking lot repaving. No action.","rules":[{"type":"maxWords","max":130},{"type":"plainText"}],"mistakes":[{"title":"Using the wrong amount","why":"The AI uses $2,000,000.","fix":"Say: \"Amount is $1,500,000 per the term sheet.\"","checks":["r0"]},{"title":"Resolving the unclear point","why":"The AI names the CEO as a signer.","fix":"Say: \"Don't decide signers; put it under Questions for counsel.\"","checks":["r2"]},{"title":"Legal conclusions","why":"The AI says the resolution is valid under law.","fix":"Say: \"Don't state what the law requires.\"","checks":["r2"]},{"title":"Wrong structure","why":"The AI adds extra WHEREAS clauses.","fix":"Say: \"Exactly two WHEREAS lines, one RESOLVED line.\"","checks":["r1"]},{"title":"Markdown","why":"The AI bolds keywords.","fix":"Say: \"Plain text.\"","checks":["plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each line: \"each line under 30 words.\"","checks":["maxWords"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each part instead, for example: \"each line under 12 words.\"","checks":["maxWords"]}],"promptHints":[{"label":"Draft line","patterns":["draft for counsel review"]},{"label":"Structure","patterns":["whereas","resolved"]},{"label":"Amount","patterns":["1,500,000","amount"]},{"label":"Counsel question","patterns":["questions for counsel"]},{"label":"No legal conclusions","patterns":["don'?t state","law"]}],"hint":"Give the first line, the structure, the amount, and the counsel-question line.","rubricLabels":["Line 1 is exactly \"DRAFT FOR COUNSEL REVIEW - not adopted\" followed by exactly two WHEREAS lines and one RESOLVED line with the amount $1,500,000 (not $2,000,000)","The WHEREAS lines use facts from the notes (the term sheet dated Nov 12 reviewed by the board, and the proposal from management for a revolving credit line with Redwood Bank), and the RESOLVED line mentions the 4-0 vote or approval by the board","The last line starts with \"Questions for counsel:\" naming who the authorized signers are, and the draft does not claim what law requires and does not mention the parking lot"]}