{"id":"exec-sponsor-status-email-rag-ask","audience":"project-managers","category":"leadership-work","track":"leadership","level":"intermediate","technique":"audience","title":"Write a sponsor status email with a color, reasons and one ask","free":false,"task":"Write the weekly status email to your sponsor, Hanna Voss, in plain text, under 130 words. Subject line first. Line 2 reads Overall: Amber (or Red or Green according to the rule in the notes). Then exactly two reasons as dash lines, and one ask with a date. Say nothing about team morale and do not use the words concerns or challenges.","materialLabel":"Project facts and your rule (attached to your prompt automatically)","material":"Project: Customer portal replacement. Week ending Nov 8.\n\nYour color rule: Red = launch date will be missed OR budget more than 10% over; Amber = a milestone slipped but the launch date holds; Green = nothing slipped.\n\nFacts\n- Launch date: Jan 20. Still holds per the plan.\n- Milestone \"Payment integration complete\" was due Nov 1, now Nov 15 because the payment vendor delivered sandbox access late.\n- Budget: $520k approved; $488k spent or committed (94%). Forecast to finish at $545k (5% over).\n- Design sign-off done.\n- Needed: Hanna's help to get a call between our CTO and the vendor's CTO before Nov 13 to confirm Nov 15 delivery.\n- Team morale seems tired after the weekend release. \n- Our other project, Atlas, is unrelated.","rules":[{"type":"maxWords","max":130},{"type":"plainText"}],"mistakes":[{"title":"Wrong color","why":"The AI says Green or Red.","fix":"Say: \"Apply the rule: a slipped milestone with the launch holding is Amber.\"","checks":["r0"]},{"title":"Too many reasons","why":"The AI lists five issues.","fix":"Say: \"Exactly two reasons.\"","checks":["r1"]},{"title":"Vague ask","why":"The AI asks for 'support'.","fix":"Say: \"Ask Hanna for the CTO call before Nov 13.\"","checks":["r2"]},{"title":"Banned words","why":"The AI uses 'concerns' or 'challenges'.","fix":"Say: \"Don't use concerns or challenges.\"","checks":["r2"]},{"title":"Markdown","why":"The AI bolds the color.","fix":"Say: \"Plain text.\"","checks":["plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each line: \"each line under 25 words.\"","checks":["maxWords"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each part instead, for example: \"each line under 12 words.\"","checks":["maxWords"]}],"promptHints":[{"label":"Overall line","patterns":["overall:"]},{"label":"Two reasons","patterns":["two reasons","exactly two"]},{"label":"Ask with date","patterns":["ask","nov 13"]},{"label":"Rule","patterns":["rule","amber"]},{"label":"Bans","patterns":["concerns","challenges","morale"]}],"hint":"Give the line layout, tell it to apply the color rule, and name the ban list.","rubricLabels":["After the subject line, line 2 reads \"Overall: Amber\" because a milestone slipped but the launch date holds and the budget is 5% over","Has exactly two dash lines of reasons: the payment integration slip from Nov 1 to Nov 15, and the forecast of $545k against $520k","Ends with one ask for Hanna to arrange the CTO call before Nov 13, and does not mention morale, Atlas or the words concerns or challenges"]}